Executive Secretaries and Administrative Assistants Job Number: 26-00811 Make a difference in your community. ECLARO is looking for an Executive Secretaries and Administrative Assistants for our client in Albany, NY. ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. If you’re up to the challenge, then take a chance at this rewarding opportunity! Position Overview: Assist with administrative functions related to the Client's EMS. Dependable, highly motivated, detail-oriented, and comfortable working autonomously in a fast-paced environment with senior leadership of the Division. Able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly. Responsibilities: Administrative oversight of Division file management: Developing and coordinating retention and archival schedule Ensure compliance with retention policies Digitizing files as needed Maintain confidentiality with all sensitive and confidential materials; Scheduling meetings with internal and external stakeholders; Organizing and analyzing incoming communications and files; Managing daily schedule for Division Leadership, ensure no conflicts on calendars and prioritize meetings as needed. Managing communications deadlines and organize materials for review; Running reports in multiple different systems as needed; Completing required state forms needed for submission of paperwork; Assist with multiple projects within the Division, including space management and consolidation. Required Qualifications: 3 years of experience working with SharePoint, networks, shared drivers, or servers; Excellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a professional setting; Ability to work independently and also contribute to a team; Ability to maintain confidentiality; Strong organizational and time-management abilities; Comfort with speaking on the phone; Ability to reconcile projects, audit for consistency, completeness and accuracy; Ability to develop tiered filing management (folders) to represent proper organization of documents; Familiarity working in electronic databases. Preferred Qualifications: Experience providing executive-level administrative support in a healthcare environment; Experience coordinating meetings and travel logistics across multiple stakeholders or agencies Experience preparing a variety of correspondence, reports and other written material; Experience managing electronic communications; Comfort with data entry and maintaining paper and electronic filing systems. Pay Rate: $40.00/Hour If hired, you will enjoy the following ECLARO Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Kath Torres [email protected] 5134499042 Kath Torres | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
