Payroll Processing & Execution Own and execute end?to?end payroll processing (regular, off?cycle, special, and annual runs), ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations, tax standards, bargaining agreements, and company policies. Perform and validate high?volume payroll data loads and uploads, including mass adjustments, retroactive pay, incentive payouts, FLSA calculations, and complex bargaining or unique compensation scenarios. Lead payroll balancing, reconciliation, and final validation activities prior to payroll submission and funding. Data Audits, Analysis & Controls Design, perform, and maintain complex payroll data audits, including pre? and post?payroll validations, reconciliations, and exception analysis to ensure data integrity and minimize downstream risk. Apply strong analytical judgment to identify root causes of payroll discrepancies, overpayments, taxation issues, and data anomalies. Execute payroll processes in alignment with SOX?level internal controls, including documentation, evidence retention, and audit readiness support. Participate in and support internal and external payroll audits, providing detailed analysis, reconciliations, and explanations. Metrics, Reporting & Status Management Build, analyze, and maintain payroll reports, metrics, and KPIs to measure payroll accuracy, volume, timeliness, error trends, and operational performance. Provide clear status reporting on payroll readiness, risks, issues, and outcomes to payroll leadership and key stakeholders. Use data insights to recommend improvements to payroll processes, controls, and execution efficiency. Issue Resolution & Stakeholder Partnership Serve as a senior escalation point for complex payroll and timekeeping issues, providing technical expertise and independent resolution. Research and communicate payroll impacts related to ERISA, ACA, IRS, DOL, FLSA compensation, and fringe benefit programs. Partner directly with HR, Finance, Tax, Benefits, IT, and external vendors to troubleshoot issues and ensure aligned, timely resolution. Act as a designated single point of contact (SPOC) for assigned payroll functions or initiatives. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
