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Administrative Assistant

Beacon Hill Staffing Group • Contractor • Boston, Massachusetts, United States • $0 / year • 11h ago

Our client, a global consulting firm in Boston, is seeking an Administrative Assistant for a contract role set to run through March 2027 (with potential to extend or convert). This position offers a hybrid schedule (3 days onsite, after initial training period) with hours Monday-Friday, 8:00am-5:00pm or 8:30am-5:30pm. It is compensating up to $28/hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration. Job Responsibilities: Manage calendars, scheduling, and meeting coordination across multiple time zones Arrange domestic and international travel logistics, including itineraries and visa coordination Process expense reports and handle administrative workflows (timekeeping, documentation, etc.) Coordinate internal and external meetings, including space reservations, catering, and accommodations Prepare and organize materials for client proposals, presentations, and internal documentation Support multiple stakeholders with shifting priorities, complex schedules, and travel demands Communicate with vendors, clients, and internal teams via email and phone Handle sensitive information with discretion and confidentiality Troubleshoot issues and provide administrative solutions as needed Assist with special projects and deadlines Provide back-up front desk support, including answering phones, greeting visitors, and managing deliveries Candidate Qualifications: High school diploma required; Associate's or Bachelor's degree preferred 4+ years of administrative or executive assistant experience, ideally in a professional services environment Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams); SAP and Concur experience a plus Strong written and verbal communication skills Professional demeanor with strong judgment and attention to detail Highly organized, dependable, and punctual Ability to multitask and manage competing priorities in a fast-paced environment Collaborative, client-focused mindset with a proactive approach to work Ability to work both independently and as part of a team Strong work ethic, problem-solving skills, and adaptability Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

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