About the Role We are seeking a highly experienced Senior Executive Assistant to partner with the CEO of Vantage. This role goes beyond traditional administrative work - it requires strategic judgment, anticipation of needs, and flawless execution to ensure the CEO's time is optimized and priorities are managed. The right candidate thrives in fast-paced, evolving environments and acts as an extension of the CEO in driving alignment across leadership.
Minimum Requirements - Experience : 8-10+ years supporting C-suite executives (CEO, founder, EVP, or VP), ideally in high-growth or tech-driven companies.
- Industry Background : Strong preference for backgrounds in technology/SaaS, ad tech, finance, telecom, retail, or professional services; proven adaptability across industries.
- Core Competencies :
- Exceptional organizational and time-management skills.
- Strong judgment and discretion with confidential information.
- Mastery of calendar, travel, and meeting management across time zones.
- Advanced proficiency with Gmail, Google Calendar, Google Workspace (Docs, Slides, Sheets), Slack, Zoom, and project/task tools.
- Excellent written and verbal communication skills.
- Operational flexibility beyond traditional EA scope.
- Proactive problem-solving, critical thinking, and attention to detail.
- Trusted relationship-builder with a poised, professional presence.
Role Responsibilities - Own and protect the CEO's calendar; prevent conflicts and ensure meetings are purposeful.
- Review, triage, and draft emails; surface urgent and sensitive matters immediately.
- Prepare key documents, presentations, and board materials.
- Manage travel, expenses, and logistics with foresight and accuracy.
- Maintain VIP relationships and proactively plan milestones and communications.
- Support board and leadership projects by coordinating deadlines, materials, and governance tasks.
- Anticipate CEO needs by preparing information, materials, and follow-ups in advance.
- Ensure meetings are set up for success with agendas, pre-reads, and clear outcomes.
- Track and manage key client, partner, and board milestones, including thoughtful gift planning.
- Uphold confidentiality and act as a professional reflection of the CEO and company.
- Drive alignment across leadership by ensuring priorities and commitments are followed through.
- Draft and manage internal communications on behalf of the CEO, ensuring clarity, consistency, and discretion.
- Lead the end-to-end process of preparing board decks, from collecting and tracking inputs to refining, formatting, and delivering final materials.
About Vantage Vantage is the first unified platform purpose-built for retail media orchestration, empowering enterprise retailers to seamlessly activate onsite, offsite, and in-store advertising. With a global presence in North America and Asia-Pacific, Vantage enables retailers to launch and grow their media networks through scalable technology and automated workflows, and is trusted by leading retailers like The Home Depot to power their retail media programs.
For a closer look at what we do, our culture, and our benefits, check out our about us and careers pages.
Remote-First, Based in Toronto Vantage is proudly headquartered in Toronto, but we're a remote-first team spread across North America (and beyond). Our flexible work philosophy means team members can thrive from wherever they do their best work-whether that's from a home office, a local café, or while adding stamps to their passport. With a remote-friendly setup, home office support, and annual company retreats, we stay connected, collaborative, and energized-no matter the time zone.
Vantage's Commitment to Diversity, Equity, and Inclusion Vantage Analytics is fueled by the diversity of our talented employees. We are an equal opportunity employer and embrace ALL individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment. We encourage all individuals to apply for positions that fit their passions.
We promote equality and strive to provide all current and prospective employees with support and opportunities. Reasonable accommodations are available to job applicants on request and throughout the application process.
How Vantage Uses AI in the Recruitment Process Vantage makes use of several AI-enabled tools that aid us in the hiring process. These tools exclusively take the form of AI meeting notetakers, and the AI assistant in our Applicant Tracking System, Ashby. They allow us to record, organize and summarize the various details and data points we collect during the hiring process, without losing the context in which they were originally provided. Neither the AI meeting notetakers nor Ashby's AI assistant make decisions about your candidate status.
All hiring decisions at Vantage are made by a team of collaborative, hard-working, human beings. We might use AI to speed up your process and to help keep it organized, but ultimately who we invite to work at Vantage is a decision we only trust ourselves to make.
What's Next? We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.
As part of the final stages of our hiring process, all candidates will be required to successfully complete a criminal background check.
