Executive Assistant to the Chief Operating Officer (COO) Location: Minnetonka, MN
Reports to: COO
Employment Type: Full-time, Exempt
About Taher, Inc. Taher, Inc. is a family-owned food service management company specializing in K-12 school meals, corporate dining, senior dining, catering, vending, prepared services, and baked goods. Our chefs develop recipes prepared from scratch, inspired by global flavors, using fresh ingredients to delight and nurture our guests. Recognized as a Top 25 Food Service Management Company by Food Management Magazine, Taher is proud to foster a culture of innovation, inclusion, and excellence.
Position Overview We are seeking a seasoned Executive Assistant to support our Chief Operating Officer (COO) and collaborate closely with senior leadership. This is a high-visibility role in a fast-growing, cutting-edge food service management company. The Executive Assistant will be responsible for managing day-to-day priorities, keeping long-term projects on track, and anticipating the needs of the COO in a dynamic environment.
Our ideal candidate is resilient, proactive, detail-oriented, and thrives in a fast-paced, ever-evolving setting. Success in this role requires outstanding communication skills, strong project planning capabilities, and the ability to maintain strict confidentiality while working with internal and external stakeholders at all levels.
Essential Functions Calendar & Communication Management - Organize and manage complex executive calendars, proactively resolving conflicts.
- Prepare meeting notes, agendas, attendee bios, and follow-up actions.
- Manage executive email inbox to ensure critical communications are prioritized.
- Maintain clear communication and provide progress updates on initiatives.
Travel & Logistics - Arrange comprehensive travel accommodations, itineraries, and last-minute adjustments.
Administrative Support - Draft correspondence, meeting recaps, reports, and polished presentations.
- Process expenses and track budgets.
- Coordinate follow-up meetings and ensure alignment on key initiatives.
Project & Initiative Support - Assist in preparing strategic initiatives, problem statements, and solution frameworks.
- Track progress on projects using organizational tools and reporting software.
- Conduct research projects (products, client engagement, market data).
- Support executives in keeping long-term projects aligned with organizational priorities.
Marketing & Data Support - Assist in refining marketing plans, ensuring presentation-readiness.
- Gather internal statistics and external research to support business initiatives.
Confidentiality & Discretion - Handle sensitive business and personal information with complete discretion.
Required Qualifications - Minimum of 3 years in a similar executive or senior administrative support role.
- Excellent oral and written communication skills.
- Exceptional computer skills, including proficiency in Microsoft Office Suite; familiarity with Salesforce, reporting, or database management tools is a plus.
- Ability to prioritize and manage multiple tasks simultaneously.
- Exceptional organizational skills and keen attention to detail.
- Comfort and professionalism in working with all levels of internal and external contacts.
- Self-motivated, proactive, and forward-thinking approach.
- Proven ability to work independently and solve problems with resilience.
- Must successfully pass a criminal background check.
Who You Are - Resilient and adaptable - you thrive in shifting priorities and fast-changing business needs.
- Positive and self-directed - you anticipate needs and bring thoughtful solutions.
- Professional and discreet - you excel at working with confidential information.
- Detail-driven - you maintain urgency while keeping organizational priorities on track.
What You Gain - Competitive compensation (benchmark range for Minneapolis: $75,000 - $95,000 annually
- Comprehensive benefits package, including:
- Medical and dental insurance
- 401(k) with company match
- Doctegrity tele-medical benefit
- Lifemart corporate discount program
- Paid time off and holidays.
- Ongoing employee training and professional development opportunities.
- Opportunities for advancement and meaningful impact.
- A culture of inclusion, belonging, and family values.
Equal Opportunity Employer EOE/AA - Taher, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
* Minimum of 3 years in a similar role
* Excellent oral and written commumication skills
* Excellent computer skills in MS office and other platforms
* Ability to prioritize and manage multiple tasks at a time
* Exceptional oranizational skills and attention to detail
* Must be able to communicate with all levels of internal and external contacts
* Show complete discretion concerning confidential or sensitive information
* Self motivated, proactive, and forward thinking
* Successfully pass a criminal background check
EOE/AA
