Salary: $67,191.00 - $92,904.00 Annually
Location : Minneapolis, MN
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: Department: Public Works - Administrative Services
Division: PW Management Services
Opening Date: 08/07/2025
Closing Date: 8/18/ :59 PM Central
FLSA: Exempt
Bargaining Unit: CPE
Position Description Serve as an executive assistant and provide analytical services and administrative support to the Director of Public Works.
*Resumes are required with applications and cover letters are highly encouraged Salary: Anticipated Salary for this position is
$67,191 - 92,904 / annually, depending on qualifications.
Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
*The City of Minneapolis does not sponsor applicants for work visas.
Job Duties and Responsibilities - Represent the Director of Public Works at internal and external meetings and events as assigned, reporting back and following up as needed, in coordination with the Public Works Interagency Coordinator.
- Assist in responding to emails, phone calls, and other correspondence and drafting responses for approval.
- Respond to and resolve administrative problems or issues for the Public Works Director and Deputy.
- Conduct research, surveys, and feasibility studies and write reports on findings with recommendations.
- Manage the Director and Deputy's schedules, including arranging meetings, assisting with prioritizing demands on time and responding to requests for meetings.
- Manage/handle/respond to sensitive and often complex personnel issues.
- Assist with preparation of speeches, presentations, publications, newsletters, contracts and other documents regarding budgets, Public Works issues and other matters.
- Function as a liaison between the Director of Public Works and Public Works management, the Mayor's Office, City Council, other departments, outside agencies, and the public.
- Monitor activities of legislative bodies at the local, regional, State, and Federal levels, and interpret proposals that may have potential impact on the Public Works department operations and prepare responses for the Director of Public Works, in coordination with the Public Works Interagency Coordinator.
- Function as coordinator for specific projects or programs for the Director of Public Works, including providing assistance to the Deputy Director of Public Works.
- Participate in meetings, gathering and compiling information, answering inquiries about policies and procedures, and providing customer service.
- Summarize meetings and draft minutes of meetings as requested.
- Manage invoices for payment or refer to appropriate staff.
- Maintain confidentiality and discretion.
Working Conditions Normal office environment
Required Qualifications MINIMUM EDUCATION
Bachelor's Degree in Business Administration or related field
MINIMUM EXPERIENCE
Three years of experience performing related duties
EQUIVALENCY
An equivalent combination of education and highly related experience in a similar environment may be considered.
LICENSES / CERTIFICATIONS
None required
Selection Process The selection process will consist of one or more of the following steps:
a rating of relevant education and experience and/or an oral examination (100%) . It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score
(70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation This position is represented by a collective bargaining agreement between the City of Minneapolis and the (
MPEA (CPE) ) . For more information on the terms and conditions of this agreement please visit our website.
Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire
one month after it has been established.
Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities - Considerable knowledge of computer operations, programming and data processing systems, including advanced level of skill using the Microsoft suite of programs (including Outlook and Word) or ability to develop advanced skills within 3 months.
- Knowledge of the principles, practices and techniques of administrative analysis, including method analysis, operational research techniques and statistical analysis.
- Knowledge of City Ordinances and regulations within which the assigned department operates.
- Good written and oral communication skills.
- Considerable knowledge of the techniques of gathering, compiling, and analyzing data.
- Considerable knowledge of modern office practices, administrative procedures, and equipment.
- Ability to track and help prioritize multiple work products, schedule requests and other needs from and for the Director and Deputy Director.
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the
Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and
Paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement City employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
- Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Transportation Eligible City employees may choose to participate in the following transportation programs:
- Metropass: The program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
- Parking or Van Pool: The City of Minneapolis gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees.
Other perks Employees can also take advantage of flexible spending accounts, the , health club discounts and more.
01
How did you find out about this position? (Select all that apply)
- Recruiter
- City of Minneapolis website
- City of Minneapolis employee
- City of Minneapolis job interest card
- City of Minneapolis Career Opportunities Bulletin
- Friend or family member
- League of Minnesota Cities website
- Diversityjobs.com website
- Governmentjobs.com website
- Indeed.com website
- Minnesotajobs.com website
- Minnesota Council of Nonprofits Website
- Other website
- LinkedIn
- Twitter
- Facebook
- Other social media site
- Newspaper
- Other media
- College or University
- Community organization
- Job Fair
- Professional association
- Site Visit
02
If you marked other, please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
Please indicate below the highest level of education that you have completed in Business Administration, Public Administration, Political Science, or related field.
- None
- High School Diploma or GED
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate
04
Indicate how much work experience you have providing direct administrative support to one or more department heads and/or division leaders.
- None
- Less than 1 year
- More than 1 year, but less than 3 years
- More than 3 years but less than 5 years
- More than 5 years but less than 7 years
- 7 years or more
05
How many years of project management experience do you possess?
- None
- Less than 1 year
- More than 1 year but less than 3 years
- More than 3 years but less than 5 years
- More than 5 years but less than 7 years
- 7 years or more
06
Do you have experience in local government?
Required Question
