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Administrative Assistant - Full Time

Yakima Valley Farm Workers Clinic • Full-time • Granger, Washington, United States • $0 / year • 6h ago

Join our team as an Administrative Assistant at Northwest Community Action Center in Toppenish, WA!

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Explore our short clips, " WE are Yakima - WE are Family" and " YVFWC - And then we grew ," for a glimpse into our dedication to our communities, health, and families.

Visit our website at www.yvfwc.com to learn more about our organization.

Position Highlights: $18.47 - $22.62 DOE with the ability to go higher for highly experienced candidates

100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine

Profit sharing & 403(b) retirement plan available

Generous PTO, 8 paid holidays, and much more!

What You'll Do: Provide confidential administrative support to the direct supervisor and administrative staff

Answer calls and transfer calls as necessary

Screen calls for the direct supervisor and respond when appropriate

Collect, sort, and distribute all incoming mail daily

Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks

Obtain absent/tardy information from supervisors and record it on the daily attendance log

Maintain an updated, accessible filing system

Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals

Ensure timely processing and approval of staff time cards in coordination with departmental supervisors. Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed. Maintain copies

Attend all meetings as requested by the direct supervisor

Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings

Assist the direct supervisor with day-to-day activities

Maintain reports as requested by the direct supervisor

Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor

Maintain conference room schedules

Ensure meeting facilities are prepared as requested by the direct supervisor

Assist with patient complaints and concerns

Maintain contact with staff, clinicians, patients, agencies, and members of the community

Secure travel arrangements for the direct supervisor and other staff as assigned

This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned

Qualifications High School Diploma or GED

One year's office experience

Two years' complex office experience and responsibilities preferred

Ability to type quickly and accurately

Computer knowledge in Word, Excel

Ability to be extremely organized and accountable

Ability to exercise independent judgment and discretion

Ability to supervise and be sensitive to individual needs of staff and patients

Ability to work with frequent interruptions

Knowledge of medical/dental office operations preferred

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.