Part-time Bookkeeper / Accounting Assistant Job Summary Client is seeking an experienced Bookkeeper/Accounting Assistant to support daily accounting operations for the North Billerica, MA office, with limited support for the Texas office. Responsibilities include bookkeeping in QuickBooks (mainly AP/AR, expense reimbursements, and bank reconciliations) and assisting with the preparation of monthly and quarterly reporting data for our Japan headquarters. The role also supports expatriates and business travelers from the Japan HQ, including hotel and rental car arrangements. While English is required for daily business communication, some Japanese will be used when coordinating with the Japan HQ and visiting staff. Working hours are 35 hours per day between 10:00 AM and 4:00 PM. Duties and Responsibilities Key Responsibilities (High-level) Daily bookkeeping in QuickBooks (AP/AR, expenses, reconciliations) Prepare data for monthly/quarterly reporting to Japan HQ Support expatriates and business travelers (hotel/car) Light support for TX office (expenses, coordination) Detailed Responsibilities Accounts Payable (Vendors) Perform a three-way match; enter transactions into QuickBooks; assign Class. Schedule payments; process by check or online payment. Create a Journal Slip for each bank transaction; maintain monthly filing. Accounts Receivable (NIC) Issue invoices to NIC; prepare monthly netting statement. Reports Generate monthly Cash Flow Report, Netting Statement, Sales Report. AP Supporting Documents Collect supporting documents for AP transactions (vendor bills, receipts, transaction copies). Match supporting documents with Vendor Bills and Packing Slips for noncredit card transactions. Maintain organized filing for all AP-related documents. Corporate Credit Cards Obtain monthly credit card statements from the bank. Collect supporting receipts related to credit card transactions. Enter credit card transactions into QuickBooks. Perform monthly credit card reconciliation. Maintain organized files for credit card statements and supporting documents. Inventory Prepare Physical Inventory sheets at the beginning of each month. Post monthly usage; quarterly counts; make adjustments; record year-end reserve. DIVA Reporting (Quarterly Reporting) Prepare quarterly reporting sheets; map accounts. Bank Reconciliation Download bank statements and perform bank reconciliations. Monthly Close Communicate with Pasona; confirm and share WIP; allocate Health Insurance; record necessary Journal Entries. Annual Filings & Local Taxes Prepare Annual Report; handle Personal Property Tax. Provide Administrative Support Provide administrative support as needed. Requirements and Qualifications Required Qualifications 1+ years of bookkeeping/accounting experience; business-level English; conversational-level or higher Japanese; strong attention to detail. Preferred Qualifications QuickBooks experience; Japanese company experience; expatriate support; experience assisting with month-end close. Working Conditions Part-time; approximately 3-5 hours/day; onsite; $28$32/hr. Contract Term & Renewal 12-month review; possible renewal; at-will employment. Reports To Accounting Manager (U.S. Subsidiary) Location North Billerica, MA (primary)
