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Executive Assistant

The Staff Pad • Full-time • Helena, MT, US • $48k - $57.60k / year • 17h ago

Executive Assistant

Helena, MT

The Staff Pad has partnered with a hospital in Helena, MT to hire an Executive Assistant.

Job Summary:

A highly organized and proactive Executive Assistant is needed to support senior leadership in a fast-paced, high-visibility environment. This role manages complex calendars, heavy communication flow, meeting coordination, and high-level administrative tasks requiring discretion, professionalism, and independent judgment. The Executive Assistant serves as a key liaison for executives, ensuring smooth daily operations, efficient communication, and effective coordination of projects, meetings, and events.

Key Responsibilities:

Manage executive calendars, screen calls, greet visitors, and maintain open communication channels.
Coordinate meetings, conferences, travel arrangements, itineraries, and events.
Prepare correspondence, reports, presentations, meeting minutes, and other documentation.
Organize files, maintain databases/spreadsheets, track expenses, and process invoices.
Handle confidential information, manage shifting priorities, and support special projects.
Represent executives professionally with staff, physicians, and the public.

Qualifications:

Minimum 5 years of progressively responsible administrative experience; executive-level support preferred.
Strong writing, grammar, shorthand, and advanced document formatting skills.
Proficient in Microsoft Word, Excel, PowerPoint, and calendar management tools.
Excellent communication, decision-making, and organizational skills.
Bachelor’s degree preferred.

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