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Title Specialist I

Triad Financial Services Inc • Full-time • Bourbonnais, IL, US • 10h ago

Triad Financial Services is a leading provider of financial services and solutions, serving clients nationwide. We are seeking a highly motivated and skilled Title Specialist to join our growing team.

Essential Functions:

The Title Specialist is responsible for ensuring all collateral documentation for funded loans are filed accurately and timely with the appropriate state and/or county titling agencies. Serves as Subject Matter Expert (SME) and resource to lines of business for all matters regarding collateral recording.

Assist with preparation of collateral documents for perfecting lien position (including but not limited to titles, assignments, mortgage satisfactions, partial releases, rescissions, and affidavits) in accordance with state/county formatting guidelines. (licensed in 46 states)
Request checks from accounting to accompany title work to the appropriate department.
Assist with the review process of all outgoing documents for accuracy. Reject any invalid collateral documents to appropriate processor/LOB for correction.
Submit documents either via paper or electronic recording systems.
Troubleshoot rejected documents for resolution to the county and/or state.
Receipt and validation of perfected lien including but not limited to titles, assignments, mortgage satisfactions, partial releases, rescissions, and affidavits). This is completed during multiple stages.
Appropriately update Encompass to current status and fill in all required input information on the title form. This is completed during multiple stages.
Maintain a working knowledge of applicable regulatory requirements and best practices and be able to communicate this knowledge to requestors and internal groups.
Maintain and update all applicable county and state recording fees and/or processes as needed due to increases at county and/or state levels.
Assist with answering department phone calls
Daily incoming and outgoing mail distribution.
Follow up is required for missing documents, outstanding title perfections and validations.
Escalate any complex situations to Title Specialist 2/3 that need additional advice or approval.
All other duties as assigned.

Minimum Qualifications:

Knowledge of lien perfection preferred but not required.
Maintain relationships and provide superior customer service.
Must be able to multi-task
Must have strong work ethic
Strong problem-solving skills
Accuracy and attention to detail
Strong verbal and written communication skills
Ability to work independently as well as in a team setting

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