Department: MED-Office for Research
Salary/Grade: EXS/8
Target hiring range for this position will be between $70,017-$98,462 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary: Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations
Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete
- As time and budget allows:
- New-"Brown Bag"-Interested in becoming an RA?
- Need more "How To:" sessions such as:
- Fill out internal & external paperwork
- Create & review budget
- Review sponsor guidelines
- Read a solicitation
- Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)New-"Brown Bag"-Interested in becoming an RA?
- NU-ORI-Res Dam Training session
- SCS course: Grantsmanship for the Research Professional
- NCURA-National Council of University Research Administrators/SRA - Society of Research Administrators International (regional or national meetings)
- ASRSP effort reporting 101
- NU Financials budget reconciliation and reporting
- Audit & Advisory best practices
Specific Responsibilities :
Complexity
- Typically administers multiple research projects such as:
- Single Principal Investigator (PI) proposals, grants &/or contracts
- Basic multi-PI or multi-unit proposals, grants &/or contracts
- Research portfolio for a small to mid-sized unit
- NIH U-approximately $500K+/yr. over multiple yrs.
- NIH P-approximately $500K+/yr. over multiple yrs.
- NIH T-approximately $100-$200K+/yr. over multiple yrs.
- DOD and industry awards
- Center or program grants
- Proposals with cost sharing
- Fixed-price contracts
- Non-funded negotiations such as NDAs, user agreements
Pre-Award
- Manages pre-award administration of grants &/or contracts.
- Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
- Establishes procedures at the small to mid-sized unit level related to pre-award administration.
- Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
- Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
- Coordinates IRB and IACUC protocols.
- Prepares &/or reviews complete budget.
- Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
Post-Award
- Completes post-award administration of research grants &/or contracts.
- Reviews account establishment.
- Manages effort commitments of key project personnel.
- Approves high-value/high-risk expenditures.
- Interprets awards documents.
- Reviews and reports expenditures.
- Verifies processing of cost share transactions.
- Reviews award budget status with PIs.
- Provides data needed for interim and final financial and technical progress reports.
- Facilitates account close out activities, coordinating with ASRSP as needed.
- Establishes procedures at the small to mid-sized unit level related to post-award administration.
- Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
- Participates in efforts to improve research administration including serving on university committees related to research administration.
Financial
- Oversees unit's entire sponsored project portfolio.
- Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
- Provides information to senior management that is used for department budgeting purposes.
Human Resources
- Processes paperwork associated with hiring & termination of employees.
- Orients new employees.
- Sets-up faculty &/or post doc appointments &/or completes VISA paperwork.
- Provides training to technical and administrative staff in unit regarding research administration. .
Compliance
- Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Recommends changes to improve programs, policy &/or practice.
- Resolves compliance problems & issues working in conjunction with faculty.
- Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
- Alerts supervisor to potential higher risk compliance issues.
Supervision
- Supervises administrative or financial positions and/or mentor other administrative staff in research administration.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications: - Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 3 years research administration or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.) - Organization, time management, detail oriented
- Multi-tasking, communication
- Self-starter, diplomatic, pro-active, manage stress
- Managing people
Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.
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We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.
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. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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