The Executive Assistant provides strategic and high-level administrative support to the CEO of Global Asset Management, as well as day-to-day support to the CEO’s Strategic Planning Head. This role is responsible for managing highly complex and fluid calendars, coordinating intricate travel logistics, and supporting key executive engagements. It also includes oversight of the Strategic Planning calendar and related scheduling needs.
Reporting directly to the Senior Director of Planning & Administration, this role partners closely with her and the Department Coordinator to ensure seamless coordination, prioritization, and alignment of scheduling across the CEO’s office. Success in this role requires exceptional judgment, discretion, and critical thinking, along with the ability to communicate professionally across all levels of the organization.
Key Responsibilities
- Manage the CEO’s dynamic calendar, including scheduling meetings, events, and travel.
- Provide day-to-day calendar and travel support to the CEO’s Strategic Planning Head.
- Coordinate and maintain multiple board and committee calendars.
- Oversee the Strategic Planning calendar and ensure alignment with key business activities.
- Plan and book complex domestic and international travel arrangements, often subject to frequent changes.
- Provide detailed travel documentation and information to the expense reporting team.
- Respond to ad hoc requests and manage logistics for meetings, town halls, and offsite events.
- Partner closely with the Senior Director of Planning & Administration and the Department Coordinator to prioritize calendar entries and optimize scheduling across the CEO’s office.
- Exercise sound judgment and critical thinking in managing competing priorities and time-sensitive requests.
- Communicate professionally and effectively with internal and external stakeholders at all levels.
Required Qualifications
- Proven experience supporting senior executives in a fast-paced, high-stakes environment.
- Exceptional time management skills, with the ability to manage personal workload while optimizing executive schedules.
- Demonstrated ability to exercise the highest level of discretion and confidentiality.
- Strong critical thinking and problem-solving abilities, especially in dynamic and fluid situations.
- Ability to anticipate needs and use independent judgement given limited availability of executive.
- Excellent verbal and written communication skills.
- Highly organized and detail-oriented, with the ability to manage multiple priorities simultaneously.
- Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Teams, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.)
- Experience coordinating complex domestic and international travel arrangements.
- Ability to build strong working relationships across all levels of the organization.
About Our Company
We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.
Base Pay Salary
The estimated base salary for this role is $84,000-90,000 per year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances. Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Full-Time/Part-Time
Full time
Exempt/Non-Exempt
Non-Exempt
Job Family Group
Business Support & Operations
Line of Business
AMINV US Asset Management
