Overview As an Executive Assistant at Seismic, you will have a front-row view of the operational planning, strategy, and execution of the organization. This role requires a sharp, independent self-starter who executes with confidence and grace under pressure, while garnering respect through operating with thoughtfulness, empathy, and a deep understanding of the organization's mission, vision, and values.
Who you are: - 7+ years' experience serving C-Level executives in a 1:1 or 2:1 capacity, preferably in a high growth or entrepreneurial environment
- 3+ years of project management
- Exceptional written and verbal storytelling ability
- Strong customer-centric mindset
- B.A., B.S. preferred
What you'll be doing: While the Executive Assistant will require expert travel planning and calendar management skills, the ideal candidate will feel comfortable thinking holistically and strategically about all projects outside of basic administration. The person in this role should embrace and excel at partnering with different personalities, leading with executive presence, and know how to adapt to achieve success. The ideal candidate will build trust, maintain confidentiality, and operate with integrity in all interactions.
The Executive Assistant will partner with the executive/s to craft messages to key stakeholders. Excellent communication skills (written and oral), as well as executive presence, including the ability to easily switch tones based on the audience, are not only necessary but crucial in this EA role. It is important for the EA to take time to understand the business, the key stakeholders, and the organization's goals, and use all available resources to gather context when details are ambiguous.
Specific activities include:
- Align the leaders' time with their priorities
- Own the planning and execution of projects, but delegate when needed
- Increase the leaders' bandwidth and productivity by proactively taking things off their plate and driving projects to completion
- Lead the agenda planning, communication and recaps for leadership team meetings and summits, including event planning on behalf of the leader/s
- Ensure the leader/s are prepared for all engagements, including but not limited to complete briefing materials, agendas, and travel itineraries. This will often require cross-functional collaboration and influence
- Work within the org to streamline executive requests
- Expertly arrange travel and review for accuracy
- Complete details of expense reports on behalf of the leaders
- Communicate changes with empathy and respect
- Strong ability to read the room and adjust as needed
- Extremely proficient with Microsoft Office Suite and highly apt to learn new software and systems.
- Diverse background, including experience in project/program management
- Occasional travel
What we have for you: At Seismic, we're committed to providing benefits and perks for the whole self. To explore our benefits available in each country, please visit the Global Benefits page.
We are committed to fair and equitable compensation practices.
Seismic's annual base salary range for this position will vary based on applicant's location, experience, job level, skills, and abilities as well as internal equity and alignment market data. The range listed below is the minimum to the maximum of our target hiring range.
Seismic's salary range for this position is: USD $110,000.00/Yr. - USD $130,000.00/Yr.
This position is also eligible to participate in Seismic's incentive plans in addition to base salary. The actual incentive amount will very and will be subject to the terms and conditions set in the applicable incentive plan.
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