Overview Position: Personal Assistant
Location: Rancho Santa Fe, CA (On-Site, Local Candidates Only)
Schedule: Tuesday - Saturday, 9:00 am - 5:00 pm
Compensation: $110,000 - $120,000 annually (DOE)
Benefits: Healthcare coverage (negotiable), 10 paid vacation days, 5 paid sick days, paid holidays, yearly wage review, and discretionary bonus
About the Role A busy family of four (two adults and two teenagers) is seeking a polished and highly organized Personal Assistant to help manage their dynamic household. The ideal candidate will be a proactive problem solver with exceptional organizational and communication skills, comfortable handling a wide variety of tasks while maintaining discretion and professionalism. This role requires a true team player who will collaborate closely with other household staff, including a chef and housekeeper, to ensure the home runs smoothly.
This is a long-term position for someone who thrives in a fast-paced environment and enjoys bringing order and efficiency to a busy household.
Key Responsibilities Household Management & Organization - Manage household calendars, appointments, and schedules, including school and family activities (Apple Calendar proficiency required).
- Oversee vendors and contractors, ensuring work is completed to a high standard - vendor management is a top priority.
- Track household inventory and supplies; handle shopping and online orders.
- Manage incoming and outgoing mail and packages.
- Assist with bill payments, including oversight of online bill pay systems.
- Maintain household manuals, files, and records for services, warranties, and important documents.
- Assist with research projects, comparisons, and sourcing information as needed.
- Coordinate and manage personal and holiday gifting.
Administrative Support - Draft and manage correspondence, emails, and calls on behalf of principals as needed.
- Maintain confidentiality of sensitive information at all times.
- Keep principals informed and up to date through clear, timely communication.
- Support day-to-day household operations and provide additional administrative support as needed.
Transportation & Errands - Occasionally drive teenage children to and from activities or appointments.
Run household errands as required.
Event & Travel Assistance - Assist with travel research and planning for family vacations or business trips.
Provide support for small household gatherings or special occasions when needed.
Requirements - Local to Rancho Santa Fe, CA - no relocation offered.
- Minimum 5 years of experience in a similar role within a private home or supporting UHNW individuals.
- Strong organizational, multi-tasking, and time management skills with an eye for detail.
- Excellent verbal and written communication abilities.
- Strong tech skills and proficiency with Apple Calendar, email platforms, and basic online tools.
- Must be physically able to perform the duties of the role.
- High level of discretion and professionalism when handling sensitive information.
- Team-oriented mindset and the ability to work collaboratively with other household staff.
- Non-smoker and non-vaper.
- Must pass a comprehensive background check, sign an NDA, and provide positive references from past employers.
Additional Information - No travel required for this role.
- This is a long-term opportunity with a stable, respectful household looking for someone who will grow with the family.
