My name is Ella Albert and I am with InstantServe LLC. We're currently recruiting for a role that we think would be a great fit for someone with your skills and experience. Would you be open to learning more about this? I have included a brief job description below to help you better understand the qualifications we are looking for:
Our company places a high value on employee referrals, and we are willing to offer a generous referral bonus to anyone who successfully recommends a candidate that we end up hiring. If you know of anyone who you believe would be a great fit for this role, I would greatly appreciate it if you could provide a recommendation.
Title: Executive Assistant
Location: Boston, MA, 02118
Salary: $70,000/yr - $98,000/yr on W2+ Benefits
Hybrid Role || Permanent Role
Job Description
Must-Haves
At least 3 years in a role as an executive assistant supporting C-Suite
Exceptional interpersonal skills, working with senior executives, C-suite, stakeholders
Demonstrate the ability to work independently, prioritize tasks, and meet deadlines.
Ability to manage and contribute to projects
Hybrid: 3 to 4 days onsite
What You'll Be Doing:
Administrative Excellence: Prepare presentations, spreadsheets, charts, and essential correspondence.
Master of Scheduling: Efficiently manage calendars and scheduling for multiple executives.
Office Expert: Keep office inventory fully stocked, streamline supply orders, and set up conference rooms.
Effective Communications: Take meeting minutes, sort and distribute mail, and respond to inquiries with professionalism. Triage and route calls, maintaining discretion with sensitive information.
Database Guru: Keep our contract database up to date, ensuring nothing falls through the cracks.
Personnel Pro: Assist in new hire processing and related personnel matters.
Minimum Job Requirements:
Minimum Education:
A Bachelor's Degree is preferred or;
High School with an equivalent combination of training and experience.
Minimum Experience: At least 3 years in a role as an executive assistant or a comparable administrative position.
Preferred Qualifications: 5 years' experience supporting C-suite in a fast pace healthcare setting or in a consultant firm is preferred.
Preferred Skills and Attributes:
Independent Thinker: Demonstrate the ability to work independently, prioritize tasks, and meet deadlines.
Exceptional Communication: Your written and verbal communication skills are top-notch and professional, reflecting a courteous and professional demeanor.
People Person: Strong interpersonal skills are essential. You'll be dealing with individuals from various disciplines and diverse backgrounds, including influential figures.
Organized Operator: Show off your record-keeping and office organizational skills. Computer literacy is a must for handling statistical data, creating schedules, and maintaining comprehensive records.
Problem-Solving Pro: Take the initiative to anticipate and tackle problems. Seeking solutions proactively is your second nature.
Confidentiality: You can be trusted to maintain strict protocols for all confidential or sensitive information.
Analytical Expertise: Leverage your analytical skills to develop and analyze budgets and related justifications.
Tech-Savvy: Proficiency with Microsoft Office applications is essential, including MS Word, Excel, Access, PowerPoint, and Outlook.
