Seattle Central College is looking to hire an Executive Assistant in President's Office.
The salary range for this position is $72,680 - $100,368 annually (depending on experience).
Opportunity is open until filled, first review of materials will begin
October 13th, 2025. Position Summary More than a manager of behind-the-scenes logistics, the Executive Assistant in Seattle Central's President's Office functions as a true Chief of Staff. This highly visible, outward-facing role provides confidential and comprehensive support to the President and requires a seasoned Executive Assistant with demonstrated experience in strategic planning, budget management, partnership building, and other executive-level responsibilities that demand sound judgment, discretion, and expertise.
In this pivotal role, the Executive Assistant serves as a critical advisor and strategic partner to the President and acts as a key intermediary with the greater college community, ensuring alignment and progress toward the institution's goals.
Strategic responsibilities include but are not limited to: proactively identifying strategic partnerships, supporting policy development and oversight, event management, and preparing presidential correspondence. Other administrative responsibilities include managing the operations of the President's Office: calendar management, room scheduling, and compiling and preparing reports; developing, monitoring, and maintaining financial records/files, creating and maintaining spreadsheets.
Given the high-level and visible nature of this role, the Executive Assistant should be consistently present and engaged on campus the majority of the time.
This position may supervise exempt, classified, student, and temporary employees as well as volunteers.
This position is Full-time, working 40 hours per week, Monday through Friday, primarily 8AM to 4:30PM.
This position works a hybrid schedule of both remote and on-site work.
About Us We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
- Competitive Pay Rates
- Promotional Opportunities
- Great Medical, Dental, and Retirement plans
- Paid Sick and Vacation Leave
- Transportation benefits
- Tuition Waivers
- PEBB Wellness Plan
- Washington State Employee Assistance Programs (EAP)
Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.
Application Procedures: - Attached current Resume
- Attached cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online
Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What you will be working on: President's Office Liaison, Executive Support & Policy Oversight - Acts as the primary liaison between the President's Office to the Seattle Colleges internal and external community, fostering strong relationships to advance institutional goals.
- Identifies potential partnerships and connections that would be beneficial to the College and its programs, both internally and externally, collecting contact information for the President and coordinating meetings as needed.
- Coordinates and supports the President's high-level initiatives, including strategic planning, internal governance processes, and collaboration with college-wide councils and committees (e.g., College Council, search committees, etc.)
- Serves as a strategic thought partner and critical advisor for the President, contributing to and collaborating on policy updates, strategic planning, and operations oversight.
- Advises on institutional policies and procedures, ensuring alignment with the college's mission, values, and strategic goals.
- Represents and/or communicates on behalf of the President at meetings and conferences.
- Uses sound judgment to respond verbally and/or in writing to requests regarding institutional and administrative policies, guidelines, and procedures and effectively resolves such inquiries in a manner consistent with the College mission, values, and policies.
- Coordinates the President's Office participation in shared governance processes, including tenure reviews, employee evaluations, conduct and grievance investigation responses, and contract renewals.
- Assists and supports labor negotiations as needed; provides information regarding collective bargaining agreements to college constituents.
Financial Management and Budget Preparation - Prepares and assists in the preparation, compilation, and coordination of reports for financial oversight, purchasing, inventory, and personnel records for the President's Office.
- Creates and analyzes financial reports, assisting with the budget planning process and providing recommendations based on analyses; provides analytical reports and budget forecasts to assist with decision-making.
- Monitors and maintains budgets and expenditures; evaluates costs for expenditures.
- Manages and reconciles department credit cards, including the President's Discretionary card and Foundation credit card.
- Completes financial and payroll documents using electronic approval process.
- Manages time and leave for President's direct reports.
- Manages personal services contracts and submits stipends for the President's Office.
Crisis Management - Responds proactively to emergency situations, providing crisis management and support and coordinating with other departments and/or external support as needed to ensure smooth resolution.
- Facilitates, drafts, and communicates emergency information to impacted communities as needed and with discretion.
Administrative Suite Management - Supervises the Administrative Assistant 4 (AA4) in the President's Office which includes:
- Directing the work of and advising the AA4 in their role at the front desk of the Administrative Suite.
- Managing front desk coverage and schedules.
- Responding to emergency situations and providing training as necessary.
- Provides comprehensive administrative support to the President, including managing the President's calendar, travel arrangement, meeting management, high-level communications, manual and electronic database management, and financial record management.
- Provides professional and accurate customer service either in person, over the phone, and/or in writing.
- Compiles information; reviews and edits a variety of documents; composes and sends high-level correspondence on behalf of the President's Office including cross-college communications.
- Proactively identifies and resolves issues and other concerns by creating college-wide standard operating procedures and/or processes; communicates and trains college-wide community on standard operating procedures and processes.
- Handles sensitive and confidential information with discretion, exercising sound judgment in responding to inquiries from the internal and external community.
- Exercises signature authority on administrative correspondence and contracts.
- Serves on the Washington Association of Community and Technical Colleges President's Assistants Professional Group.
Event Management - Leads the coordination and management of major college-wide events including President's Day, Employee Service Awards, Board of Trustees Meetings, District-wide meetings, President's Cabinet, Executive Team meetings, retreats, monthly town halls, and other ad-hoc meetings.
- Coordinates facilities reservations, refreshment requests, catering, travel, and other event arrangements for on- and off-site meetings and events.
This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
- Bachelor's degree in fields related to Business Administration, Public Administration, Organization Management OR any combination of relevant education, training and experience that indicate successful performance of the essential elements of the position.
- Four (4) or more years of executive administrative experience or increasingly responsible administrative experience, secretarial functions, and professional support.
- Demonstrated ability to communicate proactively and effectively across diverse teams, stakeholders, and levels of leadership, both in writing and verbally.
- Demonstrated ability to build and maintain professional relationships through active networking and engagement.
- Demonstrated interpersonal skills with the ability to influence, collaborate, and drive alignment in cross-functional settings, with specific experience managing up, across, and laterally to move initiatives forward
- Demonstrated experience in providing culturally responsive and equitable service to underrepresented, marginalized and vulnerable populations.
- Demonstrated problem-solving and organizational skills, including project management skills.
- Demonstrated experience working with technology and ability to adapt to new systems including strong computer skills in Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, etc.
- Demonstrated knowledge of project management tools and financial software.
- Demonstrated ability to work and carry out multiple assignments under pressure with short deadlines and/or frequent interruptions or distractions.
- Demonstrated ability to exercise effective discernment and judgment in handling sensitive and confidential information.
- Demonstrated experience identifying and progressing strategic opportunities.
- Demonstrated ability to assertively manage competing priorities and ensure alignment with organizational goals.
Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .
OFFICE SETTING: Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
- Ability to operate office equipment, receive and interpret data, and prepare various materials
- Ability to exchange information with supervisor, lead, co-workers, and students
- Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
- Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings
Notice of Non-Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying."
Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures.
Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
