POSITION OBJECTIVE:
The position of Coordinator - Welcome Center is for the purpose of providing, coordination, administrative, and logistical managerial support for the Welcome Center.
COMMITMENT TO EQUITY:
The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.
DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
• Serves in lead role for providing coordination, administrative and logistical support for the Welcome Center
• Creates a sense of belonging for families, students, and staff within the Welcome Center
• May act as a bridge between families and district departments, ensuring effective and welcoming communication
• Sets work assignments for other support staff in the Welcome Center
• Provides direct or indirect administrative support to the Family Engagement Specialists, and McKinney Vento and Foster Care Coordinators
• Serves as liaison for the Welcome Center, interacting with schools, departments, and the general public
• Monitors and tracks budgets as required for the Welcome Center and identified projects
• May serve as project facilitator or leader as designated by the Director of the Welcome Center and Community Engagement
• Coordinates and tracks data related to projects and programs assigned by the Director of Equity, interdependently and in collaboration with other BSD departments
• Provides training and oversight to administrative support staff regarding confidential and sensitive student and staff information related to the position
• Works collaboratively with schools and other departments in support of the Strategic Plan
• Communicates directly with families and other district staff related to the duties of the position, serving as an ambassador for the District
• Prepares materials for required reports, including presentations and documents for reports to District and community leaders
• Performs other job-related duties as assigned.
REPORTING RELATIONSHIPS:
• Reports directly to and is supervised by the Director of the Welcome Center and Community Engagement
EDUCATION & EXPERIENCE (positions in this class typically require):
Required
• Associates Degree or equivalent in a professionally related field
• Two years' District, family engagement, and/or administrative support experience
• Experience managing projects and tracking budgets
Preferred
• Bachelor's degree or equivalent in a professionally related field
• Previous district and school experience in administrative support roles
• Supervisory or equivalent experience
• Bilingual or multilingual
Allowable Substitutions
• Non-school experience may be substituted for school or district experience
LICENSING REQUIREMENTS (positions in this class typically require):
• None
KNOWLEDGE (position requirements at entry):
• Knowledge of customer service principles
• Knowledge of state and federal laws and regulations relating to enrollment policies and procedures.
• Demonstrates a general understanding of the Strategic Plan as an area of focus for the District
• Understands basic financial and administrative procedures related to the position
• Ability to self-manage time and work priorities with little or no supervision
• Ability to work through conflict situations
SKILLS (position requirements at entry):
• Possesses effective oral and written communication skills, including those required for the preparation of documents and presentations
• Demonstrates strong skills in writing, grammar and punctuation
• Ability to work through conflict situations and deescalate
• Possesses skills in various computer software applications such as Microsoft Office 365, Synergy and others required for the position
• Works collaboratively as a member of the Welcome Center team
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations
CONDITIONS OF EMPLOYMENT:
CTSA Pay Grade 5 $ 81,834 to $ 86,141 (starting wage is $ 81,834 annual salary) 40 hours per week for a 260-day annual assignment. This position is exempt.
Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.
PHYSICAL REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.
Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination:
Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, or
Sex-based Discrimination, including Sexual Harassment:
Title IX Coordinator: Jeff Lowell, or
Disability Discrimination:
Section 504/ADA Coordinator: Kerince Bowen, or
Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.
