Practice Group Administrator - International Trade Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are currently searching for a
Practice Group Administrator for our
International Trade group in
Washington, DC . The PGA will function as administrative support for the attorneys and as a timekeeper while also overseeing the Paralegal support for the section. This is an exciting opportunity in a fast-paced and dynamic area of law for experienced Legal Assistants and Paralegals looking for the next step in their career!
Essential Duties & Responsibilities : - Support Tasks
- Prepare and execute APO and public version filings at the US International Trade Commission, the US Department of Commerce, Court of International Trade, and Court of Appeals for the Federal Circuit.
- Establish clear case organization by administering and managing case materials using litigation support tools.
- Provide sophisticated assistance in the International Trade area of law while applying required legal procedures.
- Facilitate comprehensive information flow by drafting complex documents including correspondence, legal memoranda and assisting with drafting of pleadings, motions and
- Conducting cite checking and online research using various platforms.
- Assist attorneys in preparation for hearings and appearances.
- Use web-based investigative skills to problem solve and provide creative ideas for developing and implementing winning litigation strategies.
- Paralegal Team Management
- Supervise Paralegal team, ensuring fair and equitable distribution of assignments based on workload and expertise.
- Conduct regular performance evaluations and provide constructive feedback.
- Facilitate effective communication between the paralegals and the attorney team to ensure alignment on case strategies and objectives.
- Training and Development
- Develop and implement training programs for paralegals to enhance their skills and knowledge in international trade law and practice.
- Organize workshops and seminars to keep the team updated on the latest industry trends and regulatory changes.
- Troubleshoot filing issues with the team to ensure smooth delivery of work product.
- Mentor junior paralegals, providing guidance and support to foster their professional growth.
- Staffing and Utilization
- Monitor and track billable hours for the paralegal team, addressing any discrepancies or challenges in meeting targets.
- Implement strategies to optimize billable hours, including efficient work allocation, prioritization of tasks, and effective time management.
- Conduct regular reviews of billable hour reports to identify trends, provide feedback, and develop action plans to enhance productivity.
- Collaborate with attorneys to ensure that paralegal efforts are aligned with client needs and case requirements, maximizing billable opportunities.
- Process Improvement
- Identify areas for improvement in administrative processes and implement best practices to enhance efficiency and effectiveness.
- Collaborate with attorneys and other stakeholders to streamline workflows and improve service delivery.
- Recruitment and Staffing
- Participate in the recruitment process for new paralegals, including interviewing and assessing candidates.
- Collaborate with HR to develop job descriptions, candidate profiles, and onboarding processes for new hires.
Required Qualifications : - Bachelor's degree in a related field; paralegal certificate preferred.
- Management experience in a legal or administrative setting.
- Filing experience in a legal or administrative setting is strongly preferred.
- Filing experience in antidumping and countervailing duty investigations with the U.S. Department of Commerce docketing system (ACCESS) and with the U.S. International Trade Commission docketing system (EDIS) is strongly preferred.
- Thorough understanding of legal procedures and practices.
- Proficiency with computer applications, preferably Word, Excel, and PowerPoint, in a Windows environment.
- Experience with litigation support software such as Relativity, Ringtail, Summation, Concordance, Case Map, Text Map, Time Map, and Trial Director.
- Excellent oral, written, technical, and interpersonal communication skills.
- Strong attention to detail, with a focus on data entry and analysis.
Why should you work at Buchanan? Our Firm offers outstanding benefits that include:
- Competitive salary and generous Paid Time Off
- Hybrid work schedules
- Paid Holidays, including a floating holiday
- WorkWell wellness program, including free use of the Calm App
- Caregiving assistance with Bright Horizons (child, elder, and pet care!)
- Access to our Firm-wide emergency assistance fund
- Free full access to LinkedIn Learning
- Insurance - Medical, Dental, Vision
- 401K Program
- Retirement Savings Program
We are an Equal Opportunity Employer.
Pay: $115,000 - 125,000 annually
*Pay ranges are provided in compliance with S Washington, DC's pay transparency law; actual pay may vary based on a variety of factors, including education, applicable experience, etc.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
