Job Description Perficient is the global AI-first consultancy. Our team of strategists, designers, technologists, and engineers partners with the world's most innovative enterprises and admired brands to deliver real business results through the transformative power of AI. As part of our AI-First strategy, we empower every employee to build AI fluency and actively engage with AI tools to drive innovation and efficiency. We break boundaries, obsess over outcomes, and shape the future for our clients. Join a company where bold ideas and brilliant minds converge to redefine what's possible - while building a career filled with growth, balance, and purpose.
We are seeking a highly organized, poised, and proactive Executive Assistant to support our Executive Team in Chicago. This hybrid role requires on-site presence at least three days per week and is pivotal in ensuring the Executive Team's day-to-day operations run smoothly and efficiently. You'll operate at the intersection of technology, leadership, and execution-optimizing the Executive Team's time and advancing the company's strategic goals.
In addition to executive support, this role will play a key part in supporting the Chicago office, helping to create a welcoming, inclusive, and professional culture, and facilitating executive-level meetings when needed. Many of our leaders are remote, so prior experience supporting distributed executive teams and navigating virtual collaboration tools is essential. The ideal candidate brings a calm demeanor, strong executive presence, and a team-oriented mindset to a fast-paced, high-impact environment.
Responsibilities - Calendar Management : Coordinate and manage multiple calendars.
- Travel Coordination : Book and manage international and domestic travel, including flights, accommodations, and ground transportation.
- Meeting & Event Support : Organize meetings, prepare agendas, take minutes, and ensure seamless execution of internal and external events.
- Communication & Correspondence : Draft professional emails, presentations, and reports; act as a liaison between the Executive Team and internal/external stakeholders, including board members, investors, and leadership.
- Confidential Information Handling : Manage sensitive documents and communications with the utmost discretion.
- Gatekeeping : Prioritize and filter requests for the Executive Team time and attention.
- Expense Management : Prepare and accurately reconcile expense reports.
- Project Support : Lead or support special projects, including OKR tracking, product reviews, offsite planning, and follow-ups.
- Board & Investor Coordination : Coordinate board meetings, investor updates, and company-wide communications.
- Presentation & Briefing Materials : Prepare executive-level presentations, dashboards, and briefing documents using tools like PowerPoint.
- Office Support : Provide general administrative support including file organization, supply management, and phone coverage.
Qualifications - Experience : 7+ years supporting C-level executives in tech or high-growth environments, with strong experience booking international travel. Prior experience supporting remote or distributed executive teams is highly preferred.
- Education : A Bachelor's degree or commensurate experience; an MBA or background in project management is a plus.
- Technical Proficiency : Skilled in Microsoft Outlook, including managing multiple calendars. Proficient in Microsoft Teams, Excel, and PowerPoint. Comfortable using Google Workspace and Zoom for communication and collaboration.
- Soft Skills : Maintains composure under pressure and focuses on solutions. Exceptionally organized with strong attention to detail. Excellent interpersonal and communication skills. Known for being a collaborative team player with a proactive and adaptable approach.
- AI Fluency : Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support data-informed task execution.
- AI Knowledge : Familiarity with AI-enhanced platforms is a plus.
- AI Use : Solid understanding of AI capabilities and limitations, including ethical considerations, is expected.
- Professionalism : Exhibits executive presence and discretion in all interactions.
- Industry Knowledge : A strong understanding of professional services is a plus.
The salary range for this position takes into consideration a variety of factors, including but not limited to skill sets, level of experience, applicable office location, training, licensure and certifications, and other business and organizational needs. The new hire salary range displays the minimum and maximum salary targets for this position across all US locations, and the range has not been adjusted for any specific state differentials. It is not typical for a candidate to be hired at or near the top of the range for their role, and compensation decisions are dependent on the unique facts and circumstances regarding each candidate. A reasonable estimate of the current salary range for this position is $85,000 to $125,000. Please note that the salary range posted reflects the base salary only and does not include benefits or any potential equity or variable bonus programs. Information regarding the benefits available for this position are in our benefits overview.
Applications will be accepted until the position is filled or the posting is removed.
WHO WE ARE Perficient is a leading global digital consultancy. We imagine, create, engineer, and run digital transformation solutions that help our clients exceed customers' expectations, outpace competition, and grow their business. With unparalleled strategy, creative, and technology capabilities, our colleagues bring big thinking and innovative ideas, along with a practical approach to help our clients - the world's largest enterprises and biggest brands succeed.
WHAT WE BELIEVE At Perficient, we promise to challenge, champion, and celebrate our people. You will experience a unique and collaborative culture that values every voice. Join our team, and you'll become part of something truly special.
We believe in developing a workforce that is as diverse and inclusive as the clients we work with. We're committed to actively listening, learning, and acting to further advance our organization, our communities, and our future leaders... and we're not done yet.
Perficient, Inc. proudly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. Perficient, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Perficient, Inc. expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or covered veterans. Improper interference with the ability of Perficient, Inc. employees to perform their expected job duties is absolutely not tolerated.
Disability Accommodations:
Perficient is committed to providing a barrier-free employment process with reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, please contact us.
Disclaimer: The above statements are not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed by the employee assigned to this classification. Management retains the discretion to add or change the duties of the position at any time.
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About Us Perficient is always looking for the best and brightest talent and we need you! We're a quickly growing, global digital consulting leader, and we're transforming the world's largest enterprises and biggest brands. You'll work with the latest technologies, expand your skills, experience work-life balance, and become a part of our global community of talented, diverse, and knowledgeable colleagues.
