Job Details Job Title: Executive Assistant
Location: Onsite
Position type: FLSA: Full time
Exempt
Department: Finance ID: Global Programs Office - 4201
-N1
Profoundly Improve People's lives by Revolutionizing the Delivery of RNA Therapeutics At Avidity Biosciences, we are passionate about the impact of every employee in realizing our vision of improving people's lives by delivering a new class of RNA therapeutics. Avidity is revolutionizing the field of RNA with its proprietary AOCs, which are designed to combine the specificity of monoclonal antibodies with the precision of oligonucleotide therapies to address targets and diseases previously unreachable with existing RNA therapies. If you are a committed, solution-oriented thinker, join us in making a difference and become part of our growing culture that is integrated, collaborative, agile and focused on the needs of patients.
Avidity Biosciences, Inc.'s mission is to profoundly improve people's lives by delivering a new class of RNA therapeutics - Antibody Oligonucleotide Conjugates (AOCs™). Utilizing its proprietary AOC platform, Avidity demonstrated the first-ever successful targeted delivery of RNA into muscle and is leading the field with clinical development programs for three rare muscle diseases: myotonic dystrophy type 1 (DM1), Duchenne muscular dystrophy (DMD) and facioscapulohumeral muscular dystrophy (FSHD). Avidity is broadening the reach of AOCs with its advancing and expanding pipeline, including programs in cardiology and immunology through internal discovery efforts and key partnerships. Avidity is headquartered in San Diego, CA. For more information about our AOC platform, clinical development pipeline, and people, please visit and engage with us on LinkedIn and X .
The Opportunity The Executive Assistant will be a key member of the administrative support team, and will support the Chief Program Officer. This role is for a seasoned and experienced C-Suite Executive Assistant with high EQ and the ability to set priorities, collaborate with others, and professionally interface with a wide variety of internal and external stakeholders in a dynamic and growing global biotech company. Experience in supporting a C-Suite executive, and the Board of Directors as necessary, is strongly preferred.
What You Will Contribute - Possess exceptional professionalism, discretion and judgment, serving as a trusted liaison for the Avidity executives.
- Manage, prioritize and direct incoming business matters in a timely and efficient manner.
- Coordinate daily schedules, meeting coordination, agendas, and presentations.
- Provide support in meeting activities such as organizing, planning meetings (e.g., functional, project, and team meetings) and providing meeting minutes.
- Independently manage complex calendar & travel schedules (domestic and international).
- Collaborate with other Executive Assistants and their executives in supporting the Board of Directors and Board Committees, e.g. the Human Capital Management Committee and the Nominations and Corporate Governance Committee.
- Coordinate team schedules, travel arrangements, meeting logistics, onsite lunches, and group events as required.
- Prepare and produce various routine and ad-hoc reports of a standard to complex nature as assigned, utilizing independent judgment, analysis, and innovation regarding format layout. Ensure reports are distributed to all required individuals.
- Facilitate governance, group, and departmental meetings (attendance, agenda, meeting materials, minutes) in an evolving biotech environment.
- Create documents and presentations as required and complete and manage projects as assigned.
- On an ad hoc basis, provide lunch coverage and back-up support to the Front Office Coordinator.
- Work collaboratively with other Executive and Administrative Assistants to drive efficiency, share best practices and enhance administrative operations.
What We Seek: - More than 10 years' experience as an Executive Administrator supporting C-Suite executives at the highest organizational level - preferably the Chief Operating Officer or similar.
- Demonstrated track record of working to support executives, including highly sensitive and confidential matters.
- Preference to candidates with a bachelor's degree in business (or equivalent).
- Experience working with senior-level managers, internal and external stakeholders and the Board of Directors, exercising professionalism, discretion and confidentiality.
- Outstanding communication, organizational, and interpersonal skills; strong customer service.
- Ability to work on-site at our Headquarters in Torrey Pines 5 days per week .
- Proven experience with work that demands a high level of discretion and trustworthiness.
- Strong organizational skills with the ability to multi-task and meet deadlines.
- Attention to detail and great problem-solving skills.
- Can prioritize tasks and manage time effectively.
- Has a sense of urgency and proactively manages tasks and workloads; flexible, able to adapt/adjust with short notice.
- Capable of making good judgments, anticipating needs, and the ability to work independently.
- Maintain positive, professional relationships with personnel at all levels of the organization.
- Expert knowledge and proficiency with Smartsheet, Microsoft Outlook, Zoom, Word, Excel, PowerPoint, and MS Project preferred.
- Outstanding references.
What We Will Provide to You: - The base salary range for this role is $128,250 - $141,750. The final compensation will be commensurate with relevant experience, skillset, internal equity, and market factors.
- Avidity offers competitive compensation and benefits, including the opportunity for annual and spot bonuses, stock options, RSUs, and a 401(k) with an employer match. In addition, the comprehensive wellness program includes coverage for medical, dental, vision, and LTD and four weeks of time off.
- A commitment to learning and development, which includes a variety of programming internally developed by and for Avidity employees, opportunities for job-specific training offered by industry, and an education reimbursement program.
