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Senior Executive Assistant

Robert Half International • San Diego, CA, United States • 2h ago

Description
Our client is seeking a highly skilled and experienced Senior Executive Assistant to provide executive-level administrative support to senior leadership. In this role, you will act as the right hand to senior executives, ensuring their time, priorities, and operations are managed efficiently. The ideal candidate has exceptional organizational skills, a deep sense of discretion, and the ability to anticipate needs in a fast-paced environment. Your contributions will be critical to the success of our executive team and the organization at large.
Key Responsibilities:

Manage highly complex calendars for senior executives, including scheduling meetings, resolving conflicts, and ensuring optimal time management
Coordinate and prepare materials for high-level presentations, reports, and executive meetings.
Serve as the primary liaison between the senior executive(s) and internal/external stakeholders.
Arrange executive travel, accommodations, itineraries, and process subsequent expense reports with accuracy and attention to detail.
Handle confidential and sensitive information with the utmost professionalism and discretion.
Proactively anticipate executive needs and provide preparation or follow-up for business meetings.
Oversee special projects or initiatives as assigned by senior leadership, ensuring successful execution.
Foster collaborative working relationships within the organization, acting as a gatekeeper and problem solver for executives.

Requirements

8+ years of executive assistant experience, including supporting senior executives, C-suite, or comparable high-level roles
Strong organizational and multitasking skills with acute attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and familiarity with collaboration tools such as Teams, Slack, or Zoom.
Demonstrated ability to maintain confidentiality and professionalism in all aspects of the role.
Experience managing complex calendars, high-volume workloads, and tight deadlines.

Preferred Qualifications:

A Bachelor's degree in Business Administration, Communications, or a related field is preferred.
Familiarity with CRM tools or project management software (e.g., Salesforce.com, Trello, or Asana) a plus
Experience coordinating executive-level events, such as board meetings or leadership retreats.

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