Job Description
Position Title: Senior Contract Administrator
$88,404 to $126,372 annually DOE
Comprehensive health benefits include - medical, dental, vision, 401k, flexible spending account, paid
sick leave and paid time off, parental leave, quarterly performance bonus, training, career growth and
education reimbursement programs.
At Ziply Fiber, our mission is to elevate the connected lives of our communities every day. We are
delivering the fastest home internet in the Northwest, with a focus on areas traditionally underserved by
mainstream internet companies. And as our state-of-the-art fiber network expands in WA, OR, ID and MT,
so does our need for team members who can help us grow and realize our goals.
We may be building internet, but we are reaching real people. We strive to build relationships and provide
customers and communities with refreshingly great experiences.
We emphasize our values in all our interactions:
Genuinely Caring: Our customers and colleagues are people, and quite possibly our neighbors. We put
ourselves in their shoes and give them our full attention.
Empowering You: We empower our customers to choose the products that best meet their needs, and
we support our employees to implement solutions that elevate the experiences of our customers and
coworkers.
Innovation and Improvement: We always look for ways to make the experiences of our customers -
and each other - better.
Earning Your Trust: We earn trust by communicating simply and transparently as real people, not as a
corporation.
Job Summary
The Senior Contract Administrator is responsible for ownership and management of all Network
Engineering and Outside Plant Construction Contracts to support Ziply Fiber's planning, engineering
construction, and operation organizations. The Senior Contract Administrator will manage all contracts
documents processed by the Contract Administration Organization. This role is responsible for
overseeing every phase of contract bidding, negotiation, and approval. Additionally, the Senior Contract
Administrator will lead the development and refinement of contract administration processes, training
documents, ensuring compliance with local, state, and federal regulations before contractors are
authorized to perform work for Ziply. The total annual contract spend across all markets may exceed
$200M in both capital and operational expenses.
Essential Duties and Responsibilities:
The Essential Duties and Responsibilities listed below are a range of duties performed by the employee
and not intended to reflect all duties performed.
• Establish and maintain efficient processes and tracking systems for onboarding new vendors and
scaling additional resources.
• Set up tracking mechanisms, conduct financial analysis, and oversee the vendor invoice
processing training.
• Collaborate with internal leadership to optimize contractor managements effectiveness.
• Provide performance feedback to vendors through scorecards/data.
• Train and mentor, the Contract Administrator staff.
• Engage daily with both internal and external teams Contract Administration supports.
• Oversee daily operations related to all Network contracts.
• Act as a Subject Matter Expert (SME), offering guidance on contract language for Statements of
Work (SOW) and Descriptions of Work (DOW) to both clients and vendors.
• Analyze trends in vendor billing data.
• Assist vendors with the billing process and related procedures.
• Serve as the SME interpreting DOW/SOW for both the field team and vendor community.
• Negotiate and bid on specialty agreements outside the scope of Line Extension/GC agreements.
• Prepare and present monthly performance scorecards for vendors and clients.
• Lead the development of DOW/SOW language for Engineering, OSP, ISP, environmental, and
barricade/flagging agreements.
• Interpret and manage the awarded contracts for Installation, Engineering, and Construction,
ensuring fiscal, engineering, construction, and operational control.
• Provide data supporting capital construction budgets for implementing designs, new services,
technologies, and industry standards.
• Performs other duties as required to support the business and evolving organization.
Qualifications:
• High school diploma or GED required.
• BA/ BS degree in Business or related fields; or relevant years of experience required.
• Minimum of five (5) years' experience in contract management, or a detailed understanding of
outside plant engineering, construction, and network planning or equivalent of 10 years'
experience in Managing ENG/ OSP Construction telecommunications work activities.
• Possess a general understanding of utility accounting practices.
• Must be knowledgeable in all aspects of R.U.S. (515) contract policies and procedures as well as
the Construction Certification Program Requirements.
• Proven ability to lead, facilitate, develop and motivate a cross-functional team in a competitive
environment.
• Working knowledge/experience of engineering support systems and highly skilled in Microsoft PC
applications such as Word, Excel (VLOOKUP, HLOOKUP, FILL, etc.).
• Must possess knowledge of basic contract law and contract negotiation skills.
• Knowledge and experience in inside plant and outside plant engineering and
installation/construction.
• Demonstrated ability to effectively communicate both orally and written.
• Project Management experience and the ability to manage priorities of projects in relation to
resources, processes, timeliness, and the ability to multi-task competing projects.
• Experience in data orientation, analytical and decision-making skills.
• Ability to conduct formal meetings and make group/executive presentation and/or conduct training
sessions.
Knowledge, Skills, and Abilities:
• Ability to work independently and collaboratively in a fast-paced environment, applying sound
judgment and strong reasoning skills across a variety of situations.
• Ability to multi-task and collaborate effectively with other personnel to meet deadlines.
• Strong verbal and written communication, attention to detail, and organizational skills.
• Ability to work within critical deadlines.
• Ability to adjust to rapidly changing priorities and schedules.
• Ability to provide excellent customer service.
• Ability to travel up to 15% of the time.
Work Authorization
Applicants must be currently authorized to work in the US for any employer. Sponsorship is not available
for this position.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodation may be made to
enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining the physical condition necessary for bending,
stooping, sitting, walking, or standing for prolonged periods of time; most of the time is spent sitting in a
comfortable position with frequent opportunity to move about. The employee must occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision,
color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
Work is performed in an office setting with exposure to computer screens and requires extensive use of a
computer, keyboard, mouse, and multi-line telephone system. The work is primarily a modern office
setting.
At all times, Ziply Fiber must be your primary employer. Unless otherwise prohibited by law, employees
may not hold outside employment nor be self-employed without obtaining approval in writing from Ziply
Fiber. In holding outside employment or self-employment, employees should ensure that participation
does not conflict with responsibilities to Ziply Fiber or its business interests.
Diverse Workforce / EEO:
Ziply Fiber is an equal opportunity employer. Ziply Fiber will consider all qualified candidates regardless of
race, color, religion, national origin, gender, age, marital status, sexual orientation, veteran status, and the
presence of a non-job-related handicap or disability or any other legally protected status.
Ziply Fiber requires a pre-employment background check as conditions of employment. Ziply Fiber may
require a pre-employment drug screening.
Ziply Fiber is a drug free workplace.
