Salary : $87,769.14 - $111,252.13 Annually
Location : Seattle, WA
Job Type: Appointed
Job Number: 2025MT25144
Department: MTD - Metro Transit
Division: Mobility
Opening Date: 08/08/2025
Closing Date: 9/1/ :59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Summary King County Metro Mobility Division is hiring a high-performing, experienced Executive Assistant to execute complex and critical administrative support in the Division Director's Office.
This role requires exceptional professionalism, and the ability to manage/handle confidential information and time sensitive priorities with efficiency. We are looking for a strong team member with a deep sense of emotional intelligence and interest in collaboration and connection. A willingness to listen and learn, coupled with a growth mindset, is essential for this key role in contributing to a culture of continuous improvement.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
This recruitment will be used to fill one (1) appointed
Executive Secretary/Assistant I . In addition, this selection process may be used to generate an eligibility pool for future career service vacancies that may occur in this classification within this workgroup. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.
Job Duties Administrative Support to Directors Office
- Provide high level administrative support to Director and Deputy and as needed, to division management and leadership teams.
- Maintain dynamic and demanding schedules for division director and deputy director.
- Serve as liaison with other divisions and lines of business at Metro, as well as to other King County agencies and external partners.
- Manage essential meeting coordination including presentations, notes, and action item tracking to ensure effective follow-up.
- Collaborate with the Director's Office team to plan, organize, and execute special events such as employee recognition award celebrations.
- Offer communication and document support, including drafting emails, formatting, editing and distribute materials.
- Coordinate signatures and approval processes, ensuring timely and accurate routing of documents for leadership review.
- Perform special projects as requested
Administrative Services to Division
- Coordinate and provide direction to division's administrative team.
- Reinforce established division processes and standards.
- Spearheading the development and implementation of effective policies that enhance operational efficiency and compliance.
- Help identify and implement continuous improvement opportunities and best practices.
- Building a cohesive, high-performing team through strategic hiring, mentorship, and professional development initiatives.
- Cultivating a workplace culture that encourages continuous learning, collaboration, and personal growth.
- Develop and document standard operating procedures and workflows to ensure consistency and efficiency.
- Support payroll, travel and expense processing.
Project Support
- Assist leadership in managing ongoing projects and operational requests by creating tracking tools, reports, and documentation to support project goals.
- Support leaders to plan and execute their vision, goals, and objectives.
- Develop and manage coordinated systems for division recruitment efforts and employee travel plans in adherence with established Metro and County policies and guidelines.
Experience, Qualifications, Knowledge, Skills Minimum Qualifications:
- Three (3) or more years of senior-level administrative professional experience, ideally supporting executive leaders.
- Proven ability to provide excellent customer service that is sensitive to, and reflective of, Metro's commitments to equity, social justice, inclusion, and belonging.
- Good judgment and the ability to seek direction and make independent decisions in alignment with division and director's priorities.
- Experience managing highly confidential and sensitive issues effectively and with integrity.
- A proactive mindset with the ability to handle competing priorities, take initiative, and elevate issues to division leadership for resolution.
- Excellent organizational skills; attention to detail without losing sight of the big picture.
- Comfort navigating uncertainty and ability to adapt in a dynamic environment.
- Experience building relationships across organizational units with an ability to be an open, collaborative, and trusted teammate.
- Demonstrated experience in drafting, preparing, and editing dynamic and high-visibility communications for executive leaders.
- Exceptional calendar management skills, with a track record of efficiently coordinating complex schedules, meetings, and priorities for senior leaders.
- Effective problem-solving and analytical skills.
- Intermediate or expert-level skills with technology tools: Outlook, Excel, Word, Teams, etc.
- Understanding of how large organizations work and the ability to get things done through formal and informal channels.
- Experience creating and directing standard administrative processes or making existing processes more efficient.
The most competitive candidates will have the following desired qualifications:
- Knowledge of King County and/or Metro Transit policies and procedures.
- Experience with other Microsoft products, such as SharePoint and Visio.
- Experience with other software such as DocuSign, Adobe Acrobat, and Zoom.
- Excellent organizational skills.
- Experience navigating a complex and dynamic organization.
- Familiarity with business intelligence tools such as Microsoft Power BI, with the ability to use and manage dashboards and generate reports.
Supplemental Information Required Application Materials - A completed Job Application (employment history should go back at least 10 years if you have 10 years of employment (or more to include all relevant experience). Resumes are not accepted in lieu of a completed job application.
- Resume
- Cover Letter detailing your background and describing how you meet or exceed the requirements.
- Complete the supplemental questions
NOTE: Applications that do not include the required materials may be rejected as incomplete and not advance in the process.
Selection Process All the application materials will be screened for qualifications, competitiveness, completeness, attention to detail and written communications kills. The most competitive candidates may be invited to participate in one or more interviews. Final offers are contingent on successful completion of reference checks.
Work Schedule This position is non-exempt from the provisions of the Fair Labor Standards Act and overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday. Work hours are comprised of a 40-hour workweek within core hours of workday, normally 6:00 a.m.-6:00 p.m., Monday through Friday.
Union Representation/Job Code/Grade This position is not represented by a union. / (Executive Secretary/Assistant I)
Work Location This position will be located in the King Street Center Building- 201 S Jackson St, Seattle, WA98104.
Teleworking Requirement
The work associated with this position will be performed predominantly in a hybrid work environment working in the office and at home. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within areas on able distance to their King County worksite to respond to workplace reporting requirements.
Who May Apply This position is open to the public and all King County employees.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact: Manal Tirhi,
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play. Guided by our "", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way, and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO)Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12 paid holidays each year plus two personal holidays
- Generous vacation and paid sick leave
- Paid parental, family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
How many years of experience do you have in a position dedicated to senior-level administrative support?
- Three or more years
- Two years to less than three years
- One year to less than two years
- Less than one year
- None, my experience does not align with the statement above. My application describes my relevant experience.
02
Do you have experience administratively supporting executive leaders in government and/or transit agencies?
03
Which of the following desired qualifications do you possess? (select all that apply)
- Knowledge of King County and/or Metro Transit policies and procedures.
- Experience with other Microsoft products, such as SharePoint and Visio.
- Experience with other software such as DocuSign, Adobe Acrobat, and Zoom.
- Excellent organizational skills.
- Experience navigating a complex and dynamic organization.
- Familiarity with business intelligence tools such as Microsoft Power BI, with the ability to use and manage dashboards and generate reports.
- None of the above
04
What is your proficiency with Microsoft Office applications - Word, Excel, PowerPoint and Outlook?
- Little to none- Will need Training
- Beginner - Up to 1 year experience in all 3 applications
- Intermediate - Moderate use with 2-3 years experience in all applications
- Fully proficient in all three applications, used daily with over 3 years of experience
05
Please select all programs you are familiar with Teams, DocuSign, Zoom, Skype, Visio,SharePoint, and PowerPoint. (select all that apply)
- Microsoft Teams
- DocuSign
- Zoom
- Visio
- SharePoint
- PowerPoint
06
Do you have any relatives employed by King County that work for King County's METRO Transit Department?
07
If you answered "yes" to the previous question, please provide the Division of King County Metro that they currently work in. Select all that apply.
- a. Bus Operations Division
- b. Capital Division
- c. Employee Services Division
- d. Facilities Division
- e. Finance & Administration Division
- f. General Manager's Office
- g. Marine Division
- h. Mobility Division
- i. Rail Division (including Streetcar)
- j. Safety, Security & Quality Assurance
- k. Vehicle Maintenance
- l. I do not know which Division my relative works in at Metro Transit
- m. I do not have a relative that works for King County Metro
08
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
09
MTD - If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question
