Salary: $97,279.10 Annually
Location : Transportation Building (10 Park Plaza, Boston 02116)
Job Type: Full-Time
Job Number: Department: MBTA - Capital Programs - Capital Support
Area: 508-Capital Support
Opening Date: 07/22/2025
Closing Date: 8/7/ :59 PM Eastern
Licenses / Certifications: None Required
Union Affiliation: L453 Professional
Safety Sensitive: No; this is not a Safety Sensitive position.
On-Call or 24/7: No; this position is not classified as on-call or 24/7.
Essential Classification (Emergency Staff): No; this position is classified as non-essential (during declared States of Emergency).
At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary The PMIS Administrator (Admin Level II) will assist the PMIS system admin team with system-level configuration and support both internal and external users. The MBTA's Enterprise-wide Project Management Information Systems affect all aspects of development projects, and the System Administration team will be required to be highly responsive and able to prioritize end-user needs in the best interest of MBTA. The PMIS Administrator (Admin Level II) position has career growth advancement potential within the PMIS organization.
Duties & Responsibilities - System Specific Responsibilities
- Assist Project Setup
- Assist with user Provisioning.
- Assist with Onboarding and training new users.
- Provide user Technical Support & training.
- Review monthly and quarterly product release notes.
- Regularly attend project staff and support meetings
- Other duties as assigned by Senior PMIS Admins and PMIS Director
- Change Management Responsibilities
- Assist with the development and maintenance of process specific support documentation.
- Coordinate and participate in user acceptance testing of major changes (e.g. new structured workflow)
- Document Management Responsibilities
- Assist with the development and maintenance of a standard project template library (pro-formas, contracts, change orders, directives, etc.)
Minimum Requirements & Qualifications - A Bachelor's degree from an accredited institution.
- One (1) year of experience in project management, project administration, project coordination, or document controls using e-Builder or similar tool supporting a large department or group in project controls, financial reporting, project management and/or any of the following experience: public policy, public administration, consulting, or related field.
- Experience using a PMIS or other capital or construction management software.
- Skill in using computer software such as MS Word, Excel, and Outlook.
- Strong ability to learn and adapt to changing cultures.
- Excellent interpersonal skills and demonstrated ability to interact effectively with all levels of staff within a large organization.
- Excellent organizational skills to prioritize multiple tasks, develop, analyze and/or work in an environment of heavy pressures and changing priorities.
- Demonstrated written communication skills and the ability to compose correspondence and reports.
- Intermediate-level experience with computerized systems, database management, spreadsheet, and word-processing programs to manipulate data and create reports.
- Ability to document and troubleshoot problems and develop creative solutions.
- The ability to work effectively with a diverse workforce.
Preferred Experience and Required Skills - A Bachelor's degree from an accredited institution in Computer Science, Construction Management, Business Administration, or a related field.
- Three (3) years of experience in project management, project administration, project coordination, or document controls using e-Builder or similar tool supporting a large department or group in project controls, financial reporting, project management and/or any of the following experience: public policy, public administration, consulting, or related field.
- Experience using e-Builder system applications.
- Experience in project administration or coordination duties, supporting a large department or group in project controls, financial reporting, and project management plus any of the following experience: public policy, public administration, consulting, or related field.
Substitutions Include - Associate's degree from an accredited institution, and three (3) additional years of directly related experience may substitute for the Bachelor's degree requirement.
Job Conditions: - Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
- Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
- Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
- Ability to provide internal and external customers with courteous and professional experiences.
- Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
- Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
- Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
- Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
- Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings.
- Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
- Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting their positions and throughout the duration of their program.
Disclaimers and Definitions: - General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
- Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.
- Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
- Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
- Work Eligibility: Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA, but a valid work authorization and U.S. Social Security Number are required prior to starting work. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
- Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
- Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
- On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
- Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
- ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at or
- Diversity, Equity, and Inclusion: The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit
- Intern / Co-Op / Fellow Benefits: Employees taking part in an internship, co-op, or fellowship at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on city from which the employee commutes to work, at no cost. However, no additional benefits are currently offered for interns, co-ops, or fellows.
Employment Benefits at the MBTA Full-Time Employees: The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:
- Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
- Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
- Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
- Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
- Tuition Reimbursement (up to $10,000 per year)
- Public Service Loan Forgiveness (PSLF) for student loans
- Commuter Choice Parking Program: Pre-tax benefits for parking
- Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
- Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
- Shopping discounts via GovX.com
- Verizon and AT&T service discounts
- And more...
Internships: Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email for more information.
Disclaimer: The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email for more information.
The MBTA is an Affirmative Action/Equal Opportunity Employer 01
Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
02
Do you have at least one (1) year of experience in project management, project administration, project coordination, or document controls using e-Builder or similar tool supporting a large department or group in project controls, financial reporting, project management and/or any of the following experience: public policy, public administration, consulting, or related field?
03
Do you have experience using a PMIS or other capital or construction management software.
04
Do you have an Associate's degree or higher from an accredited institution?
Required Question
