Salary : $68,501.00 - $108,899.00 Annually
Location : 2301 Research Blvd Rockville MD 20850 USA
Job Type: Permanent
Job Number: Department: Office of Human Resources
Division: OHR 33 Police Stress Management
Opening Date: 07/18/2025
Closing Date: 7/25/ :59 PM Eastern
FLSA: Exempt
About the Position The anticipated salary range for this position is $70,556 - $103,444
WHO WE ARE
The?Office of Human Resources (OHR); Police Stress Management Team's (SMT) primary mission is to promote the emotional, mental, and physical well-being of the Montgomery County Department of Police employees and their family members through counseling, training, and consultation services. SMT is a small group of clinically trained psychologists, licensed in the state of Maryland. We are committed to providing the highest standard of care that falls in line with our professional code of ethics, while upholding our client's confidentiality.
WHO WE ARE LOOKING FOR
The?SMT is recruiting for an experienced and full-time Administrative Specialist II to provide comprehensive administrative support to the team. This position ensures the smooth and confidential operation of psychological services, including scheduling and coordination with internal and external stakeholders. The Administrative Specialist plays a critical role in maintaining and managing sensitive information, ensuring effective communication, and supporting mental health and wellness initiatives for law enforcement personnel and their family members.
What You'll Be Doing The position will be responsible for a variety of professional level administrative duties, including but not limited to, records management, data analysis, and reporting. It will also conduct general research and prepare professional presentations on behalf of the Stress Management Team.
Duties include but are not limited to:
- Serve as an administrative liaison between the Police Stress Management Team and department personnel, ensuring clear and professional communication.
- Managing daily administrative and technical operations such as working with IT or Facilities to resolve technical or other office related concerns.
- Manage phone calls, emails, and inquiries for specialized services with the Police Stress Management Team.
- Safeguard confidential records, track, and prepare reports in compliance with State mandates and/or in response to requests for aggregate service utilization trends or benchmarking. Monitor and dispose of outdated, expired, or unnecessary records or materials in accordance with agency policy or authorized retention schedules.
- Monitoring procurement actions, and tracking fiscal resources to ensure smooth operations
- Support psychologists' research of current trends, studies, and best practices related to public safety mental health. Under the psychologists' guidance, design and prepare PowerPoint presentations, handouts, and flyers for psychologist-led workshops, briefings, and wellness programs.
This position balances high-level administrative coordination, technical skills, confidentiality, and content accuracy within a law enforcement environment where the stakes are high and expectations for professionalism are strict. It also demands adaptability, as priorities can shift quickly in response to emerging personnel or departmental needs.
This work requires ordinary physical effort including sitting using microcomputer equipment, walking, standing, bending, and reaching for or carrying items associated with working in an office environment.
Minimum Qualifications Experience: Two (2) years of professional experience providing administrative support (e.g., budget preparation, equipment and material control, data reporting and preparation, research and development or other related areas) in a behavioral health environment.
Education: Graduation from an accredited college or university with a Bachelor's Degree.
Equivalency: An equivalent combination of education and experience may be substituted.
Preferred Criteria, Interview Preferences Preference for interviews will be given to qualified candidates with experience in the following areas. Be sure to include applicable experience in your resume.
- Maintaining confidential clinical records
- Data preparation and reporting
- Have excellent communication (written and verbal), computer skills to include Word, Excel, PowerPoint, and Outlook.
- Experience creating PowerPoint Presentations
- Managing numerous priorities and the adaptability to adjust as required.
IMPORTANT INFORMATION The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
What is your highest level of completed education? - N/A
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Juris Doctor
- Doctorate
02
How many years of professional experience do you have in providing administrative support in a Behavioral Health setting? - No Experience
- 1 Year Experience
- 2 Year's Experience
- 3 Year's Experience
- 4 Year's Experience
- 5 Year's Experience
- 6+ Year's Experience
03
Do you have experience maintaining confidential clinical records? 04
Please provide details of your experience maintaining confidential clinical records. Include the types of records and how you manage them. 05
Do you have experience with data preparation and preparing reporting? 06
Please provide details of your experience preparing data and reports for managers or other stakeholders? 07
Do you have experience preparing PowerPoint presentations? 08
Please provide details on your experience preparing PowerPoint presentations? 09
Please provide details on your experience managing numerous priorities and the adaptability to adjust as required. Required Question
