Salary : $77,954.45 - $98,811.44 Annually
Location : Seattle, WA
Job Type: Special Duty Assignment or Term Limited Temp (TLT)
Job Number: 2025SB25158
Department: MTD - Metro Transit
Division: Finance and Administration
Opening Date: 09/02/2025
Closing Date: 9/16/ :59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Summary King County Metro's Finance & Administration Division is searching for two self-motivated individuals with good judgment, an eye for accuracy, and professional integrity to provide strong administrative support to assist the General Manager's Office and Finance & Administration Division. The Administrator I positions will report to the Administrative Supervisor within the Administrative Services Section in the Finance & Administration Division.
- Purchasing & Procurement Administrator:This position oversees purchasing and procurement including P-Card payments and reconciliation, invoice processing, Service Requests, and contract administration and management. This individual will work closely with a variety of individuals and teams to manage a high volume of community and vendor payments. The Administrator I will proactively manage their workload in a dynamic environment with minimal oversight while providing excellent customer service. This Special Duty Assignment/Term Limited Temporary role is expected to last until 8/15/2026 with the possibility of extension.
- Strategic Communications & Engagement Sections Administrator:This position supports the "Partnerships & Engagement" and "Communications & Marketing" Sections within the Chief of Staff Office. These teams work collaboratively with internal and external stakeholders to ensure our decisions serve the community and achieve safe, equitable, and sustainable outcomes. The Administrator I will provide complex and critical administrative support to the two section managers and their teams, including scheduling, meeting support, preparing communications, and tracking project deadlines. This Special Duty Assignment/Term Limited Temporary role is expected to last until 3/1/2026 with the possibility of extension.
Position Info: This recruitment will be used to fill two (2) Special Duty Assignment/Term Limited Temporary vacancies. This recruitment may be used to generate a list for future Special Duty Assignment (SDA), Term Limited Temporary (TLT), and Career Service (CS) positions that may occur in this classification (Administrator I) and workgroup. The eligibility pool list is valid for up to 12 months from the time of posting for use at the discretion of the hiring authority.
Job Duties Applying principles is a daily responsibility and foundational expectation for all King County employees. In the Administrator I role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work. The successful candidate will be skilled at working with a wide variety of internal and external customers, as well as passionate about representing the voices and interests of employees and the community.
As the
Administrator I in either of the two opportunities outlined above you will:
- Prepare, review, and track forms required for personnel transactions, requisition forms, purchase orders, partner agency agreements and reports, and/or expense reports on behalf and in support of the manager(s) or workgroup.
- Track project deadlines; coordinate with internal and external customers; and research and assemble related documentation to ensure administrative duties are completed in a consistent and timely manner.
- Monitor processes and develop improvements to streamline administrative operations.
- Serve as a subject matter expert in a variety of administrative tasks and provide guidance and training on such duties.
- Be the delegated authority to independently handle many daily complex and critical administrative support duties for and on behalf of the manager(s) or workgroup.
- Maintain confidentiality by utilizing policies and procedures, while earning the trust and respect of co-workers through honesty, integrity, and professionalism in all interactions.
- Use independent judgment to screen telephone calls, emails, and meeting requests to provide exceptional customer service.
- Serve as a liaison between the manager(s) and internal and external groups or individuals
- Develop, implement, and ensure maintenance of processes to support various administrative programs or projects such as invoices, interagency agreements, correspondence, signature routing, records retention, training plans, etc.
- Maintain the managers' calendars, provide context for appointments when necessary, and assist in tracking appointments as needed.
- Perform other special projects and related duties as assigned.
Experience, Qualifications, Knowledge, Skills We are looking for candidates who have: - A minimum of 2 years of experience performing administrative support work and functions in a fast-paced and high-volume professional setting, OR a combination of education, training, and/or professional experience which provides the equivalent background required to effectively perform the work of this position.
- Demonstrated ability to work independently and make sound decisions using judgment, tact, and diplomacy.
- Strong customer service orientation with the ability to work effectively with diverse groups and individuals in person, via telephone, and over e-mail - all while maintaining confidentiality and strong working relationships.
- A commitment to fostering collaboration and strengthening coordination within the team.
- Ability to proactively manage a high volume of varied assignments and competing priorities in a dynamic, sometimes ambiguous environment while maintaining accuracy and attention to detail.
- Clear and effective communication, both verbally and in writing.
- Ability to proactively assess current work processes and recommend/implement improvements.
- Experience in training others on work processes and providing tools and guidance to ensure success for the team as a whole.
- Expertise in leveraging technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, DocuSign, Teams, and SharePoint.
Highly competitive candidates will have (desired, but not required): - Knowledge of Metro Transit policies & procedures.
- Knowledge of Oracle or other similar financial software.
- Experience with purchasing, procurement and contract and vendor management.
- Experienced in providing senior level administrative support to managers.
- Experience managing projects from planning to completion, including organizing tasks, tracking deadlines, and coordinating with cross-functional teams.
Supplemental Information Who may apply: We are accepting applications from all qualified individuals including current King County employees and the general public.
To Apply The following application materials are required:
- An online King County application updated with accurate contact information and relevant work history.
- Completed supplemental questions.
- A letter of interest (cover letter) that addresses why you are interested in the Administrator I role and how your experience, skills and/or education have prepared you for the position.
Selection Process: Applications without the above-mentioned materials will not be considered. Application materials will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review.
If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application/assessment process, or have questions, please contact: Sabrina Brazzle at
Other Position Information Work Location: This is a hybrid position. The main work site for this position is King Street Center, 201 S Jackson St., Seattle, WA 98104.
The work associated with this position is currently performed or conducted through a combination of teleworking, onsite work, and meetings. The role combines remote work from home with onsite reporting typically once per week. Reporting frequency may vary based on business needs.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Work Schedule: This position is non-exempt from the provisions of the Fair Labor Standards Act and is overtime eligible. The typical workweek is 40 hours per week, Monday - Friday.
Union Representation: The position is not represented by a union
Class Code: ADMINISTRATOR I
Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12 paid holidays each year plus two personal holidays
- Generous vacation and paid sick leave
- Paid parental, family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
How many years of experience do you have in a position dedicated to performing administrative support work and functions in a fast-paced and high-volume professional setting?
- None, my experience does not align with the statement above. My application describes my relevant experience.
- Less than 1 year
- 1 to 2 years
- 2 to 3 years
- 3 to 4 years
- More than 4 years
02
Please indicate the positions and teams for which you have provided administrative support. (select all that apply)
- Supervisors and Managers
- Frontline workers who interact directly with the public
- Executive or senior leadership
- Teams of no more than 5 people
- Teams of 6 to 15 people
- Teams of 16 to 40 people
- Teams of 40 or more people
- None, my experience does not align with the statements above. My application describes my relevant experience.
03
Please select what computer programs you have intermediate-level skills in:
- Word
- Excel
- Outlook
- PowerPoint
- Visio
- Teams
- DocuSign
- SharePoint
- None of the above
04
Which of the following desired qualifications do you possess? (select all that apply)
- Knowledge of Metro Transit policies & procedures.
- Knowledge of Oracle or other similar financial software.
- Experience with purchasing, procurement and contract and vendor management.
- Experienced in providing senior level administrative support to managers.
- Experience managing projects from planning to completion, including organizing tasks, tracking deadlines, and coordinating with cross-functional teams.
- None of the above
05
This recruitment has 2 Administrator opportunities available. Which are you most interested in?
- Purchasing & Procurement Administrator
- Strategic Communications & Engagement Sections Administrator
- I am interested in both opportunities
06
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
07
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
08
Do you have any relatives employed by King County that work for King County's METRO Transit Department?
09
If you answered "yes" to having a relative that works for King County Metro Transit, please provide the employee's name, position, and your relationship.
10
If you answered "yes" to having a relative that works for King County Metro Transit, please provide the Division of Metro that they currently work in. Select all that apply.
- a. Bus Operations Division
- b. Capital Division
- c. Employee Services Division
- d. Facilities Division
- e. Finance & Administration Division
- f. General Manager's Office
- g. Marine Division
- h. Mobility Division
- i. Rail Division (including Streetcar)
- j. Safety, Security & Quality Assurance
- k. Vehicle Maintenance
- l. I do not know which Division my relative works in at Metro Transit
- m. I do not have a relative that works for King County Metro
Required Question
