Position Details Position Information
Recruitment/Posting Title Department Administrator Supervisor
Job Category Staff & Executive - Administrative & Support
Department SASN -Earth & Environmental Sci
Overview - Our department brings together an array of talented faculty with diverse skills and research specialties, who collectively contribute to our understanding of the natural world and whose work helps address the complex environmental issues we face today, at both local and global levels. A fundamental difference between our work and those in more traditional STEM disciplines - such as chemistry, biology or physics - is that our work has local and global environmental implications and often involves working in natural settings in addition to laboratories. We prepare undergraduate and graduate students for exciting and rewarding careers in the private sector, public sector or in academia. See our individual research areas for further information:
Posting Summary Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator SPVR in the Department of Earth and Environmental Sciences, School of Arts and Sciences-Newark. Reporting to the Department Chair, this Department Administrator serves as the chief non-academic officer of the Department. Provides administrative leadership and support for academic and non-academic functions, oversees staff, accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions, overseeing a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.
This position is responsible for and not limited to the following:
- Coordinates administrative functions and daily operations.
- Oversees support for and/or assists Chair and other department leadership with academic programs.
- Responsible for departmental accounts, including grants and faculty research funds.
- Reviews and approves purchase orders, cash transmittals, journal entries and cost transfers, travel and business expense reports, payroll, and other financial transactions and documents.
- Assists faculty and Dean's Office personnel with developing grants budget proposals and proposal submissions, and managing post awards.
- Supervises administrative employees.
FLSA Exempt
Grade 05
Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: .
Position Status Full Time
Working Hours (per week) Standard Hours 37.50
Daily Work Shift Day
Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Application System. Additional information may be found at .
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Seniority Unit Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration.
- Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy, including Microsoft Office Suite and use of databases.
Certifications/Licenses Required Knowledge, Skills, and Abilities - Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision.
- Ability to assess situations quickly and proactively identify and implement solutions to problems.
Preferred Qualifications - Supervisory experience strongly preferred.
Equipment Utilized - Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Blackboard, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media, and all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment - Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community.
- Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
Special Conditions Posting Details
Posting Number 25ST1124
Posting Open Date 05/23/2025
Special Instructions to Applicants Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
