Your Impact Handshake is hiring an Executive Assistant to support multiple VP-level leaders and manage a range of responsibilities, including calendar management, scheduling, org-wide communications and initiatives, team morale, and event planning. This position is based in San Francisco, with an expectation of being in the office Mondays, Wednesday and Thursdays.
Your Role - Schedule internal and external meetings; follow up with guests to confirm and help compile and prepare meeting materials
- Take meeting notes in staff meetings as needed and follow up on action items
- Complex calendar management and internal and external meeting coordination
- Assist with booking travel, including airline and hotel booking for execs and sometimes team
- Managing expenses for the leaders
- Plan team building events/offsites, and keep a pulse on culture and team morale
- Act as team expert and go-to person for things related to your department and leaders
- Work closely with recruiting team to help with booking interviews between execs, team and candidates
- Keep relevant stakeholders informed and make sure that information is properly filtered throughout the team and company. Identify gaps in communication and identify issues that need to be escalated.
Your Experience - Stellar verbal and written communication skills
- You have the capacity to be aware of, control, and express your emotions, and to handle interpersonal relationships judiciously and empathetically
- You are organized, bright, helpful and positive
- 3+ years as an Executive Assistant at a high-growth technology company or similarly fast-paced environment, with a commitment to growing in an admin function
- You enjoy taking on new challenges, are driven, can handle stress, and are proactive
- You enjoy solving problems and learning about tech
- You're well versed in all tools of G Suite
- You are team oriented: able to work cross functionally and willing to jump in to help out the other members of the EA team
- Familiarity with distributed office setups and remote employees.
Compensation Range - $120,000 - $150,000 + RSUs
About us Handshake is the career platform for Gen Z. With a community of over 17 million students, alumni, employers, and career educators, Handshake's network is where career advice and discovery turn into first, second, and third jobs. Nearly 1 million companies use Handshake to build their future workforce-from Fortune 500 to federal agencies, school districts to startups, healthcare systems to small businesses. Handshake is built for where you're going, not where you've been.
When it comes to our workforce strategy, we've thought deeply about how work-life should look at Handshake. With our hybrid-work model, employees benefit from collaboration and shared team experiences three days per week in our vibrant offices, and enjoy the flexibility of remote work two days per week (unless noted in the specific job posting). Handshake is headquartered in San Francisco, with offices in New York, London, and Berlin.
What we offer At Handshake, we'll give you the tools to feel healthy, happy and secure.
Benefits below apply to US employees in full-time positions. - Equity and ownership in a fast-growing company.
- 16 Weeks of paid parental leave for birth giving parents & 10 weeks of paid parental leave for non-birth giving parents.
- Comprehensive medical, dental, and vision policies including LGTBQ+ Coverage. We also provide resources for Mental Health Assistance, Employee Assistance Programs and counseling support.
- Generous learning & development opportunities and an annual $2,000 stipend for you to grow your skills and career.
- Financial coaching through Origin to help you through your financial journey.
