About Acadia Pharmaceuticals Acadia is advancing breakthroughs in neuroscience to elevate life. Since our founding, we have been working at the forefront of healthcare to bring vital solutions to people who need them most. We developed and commercialized the first and only FDA-approved drug to treat hallucinations and delusions associated with Parkinson's disease psychosis, and the first and only approved drug in the United States and Canada for the treatment of Rett syndrome. Our clinical-stage development efforts are focused on Prader-Willi syndrome, Alzheimer's disease psychosis, and multiple other programs targeting neuro-psychiatric and neuro-rare diseases. For more information, visit Acadia.com and follow us on LinkedIn and X.
Position Summary We are seeking a highly skilled
Executive Administrative Assistant to provide advanced and diverse support to our Senior Vice President and executive leadership team. In this role, you will manage complex calendars, coordinate domestic and international travel, and prepare high-level reports, presentations, and Board materials. Acting as a trusted resource, you will handle sensitive and confidential matters with the highest level of professionalism and discretion, while ensuring seamless execution of executive priorities. The ideal candidate is proactive, detail-oriented, and experienced in supporting senior leaders within the pharmaceutical or biotech industry.
Primary Responsibilities - Manages administrative support for complex and diverse duties. May back up administrative colleagues during surge activities or absences.
- Independently prepares, gathers, assembles and analyzes information from a variety of sources to prepare reports, manuals, agendas, correspondence and memoranda's, including Board of Directors presentation materials for significant meetings at the executive level.
- Handles business/company, and personnel details of a highly confidential and sensitive nature.
- Maintains executive's calendar and schedules. Coordinates meetings and conferences and makes travel arrangements, including both domestic and international travel.
- Initiates high-level contact, of a sensitive nature, inside and outside the company.
- Manages and coordinates logistics for on/off-site meetings and conferences, keeping all parties informed.
- Reconciles and manages expense reports through Concur/corporate credit cards for executive leadership.
- Maintains and assists with calendar of events such as investor conferences, scientific conferences, high-priority meetings and other key company events. Assists with logistics in company events and activities. Collaborates and supports other administrative staff as needed or requested.
- Works with appropriate colleagues/departments to support the creation and management of statements of work, purchase orders, master service agreements and other agreements related to department work.
- Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
- Performs project administration responsibilities and other assignments as directed.
Education/Experience/Skills High school diploma; degree preferred. Targeting 6 years' related administrative experience supporting senior executives within the pharmaceutical or biotech industry. Knowledge of pharmaceutical terminology strongly preferred. An equivalent combination of relevant education and experience may be considered.
Key Skills:
- Experience working with executive leaders within and outside the company.
- Experience with administrative support and execution of executive-level presentations.
- Ability to independently manage projects or tasks of diverse complexity and execute from beginning to end.
- Strong analytical skills and the ability to comprehend difficult instructions.
- Excellent professional ethics, integrity and the ability to maintain confidential information.
- Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment.
- Strong interpersonal skills, including tact, diplomacy, and judgment.
- Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational skills with comprehensive follow-through and a high-level of attention to detail.
- Ability to work independently or as a team.
- Excellent written communication skills including effective editing ability.
- Ability to collaborate information and ideas within and outside the department.
- Ability to work accurately, under pressure, and follow complex instructions.
- Able to put forth own ideas and gain understanding from others, and provide recommendations in a clear, concise manner and collaborative manner.
- Ability to travel as needed.
Physical Requirements While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs.
#LI-SW1 #LI-HYBRID
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.
Salary Range
$90,000-$112,000 USD
What we offer US-based Employees: - Competitive base, bonus, new hire and ongoing equity packages
- Medical, dental, and vision insurance
- Employer-paid life, disability, business travel and EAP coverage
- 401(k) Plan with a fully vested company match 1:1 up to 5%
- Employee Stock Purchase Plan with a 2-year purchase price lock-in
- 15+ vacation days
- 13 -15 paid holidays, including office closure between December 24th and January 1st
- 10 days of paid sick time
- Paid parental leave benefit
- Tuition assistance
EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn't exactly what we describe here.
It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.
As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia's career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at or .
Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.
California Applicants: Please see Additional Information for California Residents within our Privacy Policy.
Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy.
Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy.
Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. ("Acadia"). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.
