Salary: $91,873.60 Annually
Location : 40203, KY
Job Type: Full_Time
Job Number: 014000-25
Department: Louisville Fire Dept.
Opening Date: 07/22/2025
Closing Date: 7/28/2025 11:59 PM Eastern
Description YOU MUST BE A CURRENT LOUISVILLE METRO GOVERNMENT EMPLOYEE TO BE CONSIDERED FOR THIS POSITION. The Executive Administrator for the Louisville Fire Department will serve as a pivotal leader in ensuring the department's operational excellence and strategic alignment. This role will be instrumental in managing key administrative functions, including budgeting, accreditation, human resources, payroll, procurement, and compliance. By coordinating closely with department leadership and external agencies, the Executive Administrator will help drive efficiency, maintain regulatory compliance, and support the department's mission to deliver exceptional public safety services. Their contributions will directly impact the department's ability to meet both immediate operational needs and long-term strategic goals.
Summary Objective: - The purpose of this position is to manage administrative support services including budget, grant applications, personnel, public information, regulatory compliance, strategic plan, staff development and training and other operational activities of assigned department.
- This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Examples of Duties The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. - Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
- Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
- Directs administrative support operations, assists in resolving personnel and operational issues, consults with management on long-range plans and coordinates new programs and services.
- Evaluates workflow processes, establishes priorities and delegates work assignments to achieve goals and objectives.
- Interprets, explains and enforces regulations, policies and procedures.
- Coordinates activities with other departments and external agencies to achieve maximum utilization of personnel and equipment.
- Represents the department to the public to coordinate, explain and discuss programs and services.
- Assists in budget preparation, controls expenditures and prepares and submits grant applications for programs and services.
- Determines staff development and training needs and coordinates program scheduling to address the needs.
- Directs the research and data collection with staff and prepares reports on programs.
- Coordinates with staff the preparation of presentations, speeches and other correspondence, and reviews information before dissemination to the public.
- Assists in the scheduling of the department director's meetings with local, state, federal and international agencies and officials.
- Prepares reports and correspondence, completes special projects, and maintains records and files.
- Performs related work as assigned.
Minimum Requirements MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: - MUST BE CURRENT LOUISVILLE METRO GOVERNMENT EMPLOYEE.
- Bachelor's Degree in Business or Public Administration or related discipline.
- Four (4) years of business, health care, education, marketing or public relations administration experience to include two (2) years of management experience or an equivalent combination of education, training and experience.
OTHER MINIMUM REQUIREMENTS: - Must possess and maintain a valid state driver's license with an acceptable driving history.
PHYSICAL DEMANDS: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT): Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
AMERICANS WITH DISABILITIES ACT COMPLIANCE: - Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES: - May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
- This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS: - It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
- Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Supplemental Information Salary Grade: 124S
Test Weights:
Training & Experience: 100%
Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates including the month and year (i.e. 10/2015 to 08/2020) of employment.
Equal Opportunity Employer
Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.
Full Time Regular
• Medical
• Dental
• Vision
• Group Term Life
• Supplemental Life
• Accidental Death & Dismemberment
• Sick Leave
• Vacation
• Holiday Pay
• Bereavement Leave
• Kentucky Public Pensions Authority
• 457 Deferred Comp
• Voluntary Lifestyle Benefits
• Tuition Assistance
• Qualified Adult Benefits
• Childcare Assistance
• Free TARC Use
• Paid Parental Leave
Part Time - 17.5 to 25 Hours Per Week
• Vacation (pro rata)
• Sick Leave (pro rata)
• Holiday Pay (pro rata)
Part Time - Less Than 17.5 Hours Per Week
• Ineligible For Benefits
Temporary Positions
• Ineligible For Benefits
Interns
• Ineligible For Benefits
01
Are you a current employee with Louisville Metro Government?
02
Do you have a Bachelor's Degree or higher in Business or Public Administration or related discipline?
03
Do you have at least four years of business, health care, education, marketing, or public relations administration experience, including two years of managerial experience, or an equivalent combination of education and experience?
04
Do you have a valid driver's license?
Required Question
