Position Summary: he Office Manager will be responsible for overseeing the daily operations of the designated campus location, executive leadership calendar scheduling, and vendor meeting coordination.
Essential Duties and Responsibilities include the following: - Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- Provide general support to visitors and handle customer inquiries and complaints
- Responsible for creating PowerPoint slides and making presentations
- Manage executives' schedules, calendars, and appointments and coordinate schedules, appointments, and bookings
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
- Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Determine current trends and provide a review to management to act on
- Coordinate office staff activities to ensure maximum efficiency
- Design and implement filing systems and ensure filing systems are maintained and current
- Establish and monitor procedures for record-keeping and ensure the security, integrity, and confidentiality of data
- Prepare operational reports and schedules to ensure efficiency
- Monitor and maintain office supplies inventory and Review and approve office supply acquisitions as needed.
- Maintain a safe, secure, and pleasant work environment
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Maintain a cooperative relationship with patients, staff and any other individuals.
- Maintain a high level of professionalism at all times and promote the importance of customer service.
- Handle complaints of patients and maintain an office complaint log or copies of written complaint.
- Comply with office confidentiality, safety, infection control and exposure control policies.
- Ensure that office is kept clean, organized and safe.
- Demonstrate effective communication skills by conveying necessary information.
- Display a professional attitude through performance, appearance and demeanor.
- Maintain neat, legible and organized written records.
- Act as back-up support as needed within the departments.
- Demonstrate good judgment in handling situations not covered by written or verbal instructions.
- Recognize and resolve problems, troubleshoot malfunctions in equipment or treatment procedures and use alternate methods if available.
- Attend meetings as required.
- Work collaboratively with other managers in the organization to provide in the organization cross-training and cross-coverage between departments.
- Performs all other duties as directed by management.
The pay range for this position at commencement of employment is expected to be between $80,000 - $85,000 annually; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, licensure, skills, and experience.
The total compensation package for this position may also include other elements, including a sign-on bonus and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.
Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.
Full Time Position Benefits:
The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life.
Our dedication to our staff is evident in our comprehensive benefits package. We offer a very generous mixture of benefits, including many employer-paid options.
Health and Wellness: - Employer-paid comprehensive medical, pharmacy, and dental for employees
- Vision insurance
- Zero co-payments for employed physician office visits
- Flexible Spending Account (FSA)
- Employer-Paid Life Insurance
- Employee Assistance Program (EAP)
- Behavioral Health Services
Savings and Retirement: - 401k Retirement Savings Plan
- Income Protection Insurance
Other Benefits: - Vacation Time
- Company celebrations
- Employee Assistance Program
- Employee Referral Bonus
- Tuition Reimbursement
- License Renewal CEU Cost Reimbursement Program
- Business-casual working environment
- Sick days
- Paid holidays
- Mileage
Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the LA City Fair Chance Initiative for Hiring Ordinance.
Education and / or Experience: - Bachelor's degree or two to five years' related experience and/or training; or equivalent combination of education and experience.
- At least two years of supervisory experience.
- Proficient in Microsoft Word ,Excel , PowerPoint
- Excellent written & verbal communication skills
- Excellent customer service skills
- Ability to adapt to rapidly changing priorities.
