About California Life Sciences
California Life Sciences (CLS) is the state's most impactful life sciences membership organization, advocating for the sector and its diverse innovation pipeline. For more than 30 years, CLS has served the community by supporting companies of all sizes, from early-stage innovators and startups to established industry leaders in the fields of biotechnology, pharmaceuticals, and medical technology. As integral components of a healthy and collaborative ecosystem, CLS also works closely with universities, academic and research institutions, the investment community, and other critical partners that promote this vibrant sector. With offices in South San Francisco, San Diego, Sacramento, Los Angeles, and Washington DC, CLS works to shape public policy, improve access to breakthrough technologies, educate lawmakers, and advance equity within our ecosystem by championing innovative solutions for some of the most pressing challenges of our times. In doing so, CLS fulfills its mission to protect and nurture California's life sciences industry, empowering discoveries that lead to healthier lives around the world. #WeAreCaliforniaLifeSciences
CLS currently offers a full suite of team member benefits including medical, dental, and vision insurance, LTD, and group life insurance, 401(k) plans with matching, FSA and HSA options, and a generous paid time off and paid holiday schedule.
Job Summary:
The HR Manager and Executive Assistant will play a dual role, managing comprehensive HR functions while providing high-level executive and administrative support. This position will lead the implementation of HR strategies, ensure compliance with employment laws, and oversee key processes such as talent acquisition, performance management, compensation, and employee engagement. Additionally, the role will support the President & CEO and CFO with calendar management, travel coordination, meeting materials, and corporate documentation, while also serving as a liaison to the Board of Directors and managing related logistics. Office administration responsibilities will include maintaining a welcoming and functional office environment and coordinating local events and facilities needs.
Primary Responsibilities:
HR Management:

Assist in the development and manage the implementation of HR strategies and initiatives aligned with the overall business strategy
Maintain and apply current knowledge of compliance standards and employment law to ensure compliance with federal, state, and local law
Recommend and implement organizational practices that support inclusion in the workplace
Maintain and administer HR policies, systems, processes, and procedures across the organization including:
- Talent acquisition, onboarding and offboarding processes
- Performance appraisal that drives high performance
- Employee terminations, including notifications
- Tracking, measurement, and reporting systems for HR strategies and initiatives including engagement and any other employee surveys
Recommend and administer the organization's compensation decisions based on market research, compensation surveys, and the organization's compensation structure and "Pay for Performance" philosophy
Investigate employee issues and conflicts and advise leadership on resolution
Coordinate benefits program selection and administration
Track and advise on employee leaves of absence
Assess training and development needs and coordinate related activities

Executive Support:

Support the daily administrative needs of CLS's President & CEO and CFO
- Coordinate and calendar meetings and other activities
- Arrange travel and accommodation
- Prepare monthly expense reports
- Prepare materials as requested
Organize and maintain corporate records and other electronic documents

Board of Director Support:

Serve as a point of contact for all board members
Coordinate and schedule all board and committee meetings
Coordinate, organize, and distribute meeting materials
Maintain and facilitate the use of Nasdaq Boardvantage and maintain board member information in Salesforce and other systems
Attend all board and committee meetings and track attendance, prepare meeting minutes, and obtain signatures as required

South San Francisco Office Administration:

Assist in maintaining common areas and office décor and functionality
Greet visitors and manage mail and office supplies
Serve as the point of contact for the landlord and manage any facilities-related requests including key fob distribution and activation
Support local events by performing registration, help desk, and/or other activities as requested
Schedule occasional activities for office personnel

Background and Qualifications:

Bachelor's degree in human resources management, or a closely related discipline preferred; equivalent combination of education, training, and/or experience required
Minimum 3-5 years of relevant professional-level experience required
Must possess the ability to identify and manage appropriate matters confidentially
Knowledge of labor law, HR best practices, and HR information systems
Ability to productively research HR-related regulations and practices
Excellent active listening and organization skills
Ability to work effectively across teams to encourage and foster involvement and communication
Excellent attention to detail
Strong interpersonal and communication skills
Knowledge of Adobe Acrobat, Salesforce, or Nasdaq Boardvantage a plus

CLS is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business needs.

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