The Stanford University School of Medicine, Department of Pediatrics advances the health of infants, children, and adolescents worldwide through innovative medical care, research, training and advocacy. Ranked among the top in the nation, the Department of Pediatrics attracts medical students, interns, residents, fellows, and postdoctoral scholars from around the world. The department's programs offer a range of training opportunities in general pediatrics, critical care, and pediatric subspecialties-all within a variety of ambulatory, inpatient, and community settings. Moreover, while teaching the skills required for tomorrow's physician leaders, our programs challenge trainees to explore and develop their interests through basic science, clinical and community-based research.
The Education Coordinator position will support fellowship programs and a summer internship program for Stanford undergraduate students in the Office of Pediatric Education.
The successful applicant for this position will be passionate about education, have program and project management experiences, and a desire to collaborate with a dynamic group of faculty, staff, and trainees on a mission to improve child health.
This position is a hybrid role, requiring on-site work two days per week in Palo Alto, CA. A resume and cover letter are required in order to consider an application.
Duties include:
·Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
·Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
·Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
·Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
·Create complex reports and spreadsheets which may utilize specialized software and systems.
·Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
·Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
·May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* - Other duties may also be assigned
All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels.
Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $39.20 to $45.56 hourly.
DESIRED QUALIFICATIONS:
Prior experience coordinating education programs preferred.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions
CERTIFICATIONS & LICENSES:
None
PHYSICAL REQUIREMENTS*:
·Constantly perform desk-based computer tasks.
·Frequently sitting.
·Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
·Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
