A bit about us:
Our organization is seeking a dynamic and experienced Permanent Executive Assistant to join our team. This role is perfect for a seasoned professional who thrives in a fast-paced environment, can manage multiple tasks simultaneously, and has a keen eye for detail. The successful candidate will provide support to our executive team and will play a crucial role in the smooth running of our organization.
Why join us?
This is a fantastic opportunity to contribute to a dynamic and growing organization in the healthcare sector. If you are a dedicated professional with a passion for excellence, we would love to hear from you.
Job Details
Responsibilities:
1. Organize and manage all aspects of executive meetings and events, including scheduling, logistics, materials preparation, and follow-up actions.
2. Serve as the primary point of contact for internal and external stakeholders. Manage communications, respond to inquiries, and liaise with different departments to ensure smooth business operations.
3. Oversee the procurement process, manage budgets, and coordinate with the finance department for timely payments. Ensure the maintenance of office facilities and manage vendor relationships.
4. Ensure that all activities are compliant with industry regulations and company policies. Oversee training programs, maintain records, and ensure that all staff members are up-to-date with their training requirements.
5. Manage the flow of information within the organization using technology solutions. Ensure data integrity, confidentiality, and compliance with data protection regulations.
Qualifications:
1. A minimum of 5 years of experience in an executive assistant role.
2. Proven experience in meeting and event coordination, stakeholder communication, procurement, finance, compliance, training oversight, and technology and information management.
3. Exceptional organizational skills with the ability to manage multiple tasks concurrently and meet deadlines.
4. Excellent communication skills, both verbal and written, with the ability to liaise effectively with a range of stakeholders.
5. Strong knowledge of business software, including MS Office Suite, and the ability to quickly learn new systems.
6. A proactive approach to problem-solving with strong decision-making skills.
7. A strong understanding of the healthcare industry, including compliance requirements and industry regulations.
8. Bachelor's degree in business administration or a related field is preferred.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
