Position: Executive Assistant & Lifestyle Manager (Personal Assistant)
Location: Chestnut Hill, PA
Schedule: Full-Time | Hybrid (Combination of On-Site and Remote Work)
Compensation: $85,000-$100,000 per year + bonus potential
Start Date: As soon as possible
Overview A prominent individual and family based in
Chestnut Hill, PA is seeking a highly capable, discreet, and resourceful
Executive Assistant & Lifestyle Manager to provide direct support in managing a dynamic professional and personal life.
This role is ideal for someone who is
tech-savvy, exceptionally organized, and comfortable balancing both business and household responsibilities . You will support a busy executive with two young children and a range of professional, philanthropic, and family commitments.
The position offers a
hybrid schedule -some days working from home and others providing in-person support at the family residence in Chestnut Hill.
Key Responsibilities 1. Executive Support - Provide proactive, high-level administrative assistance to the principal.
- Manage complex calendars, appointments, and travel schedules.
- Prioritize and triage email communications; draft and respond to correspondence as needed.
- Maintain and organize contact databases (CRM), master task lists, and confidential records.
- Assist with meeting preparation, research, presentations, and special projects.
- Plan and coordinate events such as professional dinners, family gatherings, and philanthropic functions.
- Serve as liaison with vendors, contractors, and professional partners.
2. Personal & Household Management - Oversee household operations and coordinate upkeep across multiple residences.
- Schedule and supervise vendors for maintenance, cleaning, landscaping, and repairs.
- Maintain seasonal home checklists and detailed service logs.
- Handle personal errands, purchases, and reminders for the family.
- Support organization of school forms, family calendars, and travel logistics.
3. Financial & Administrative Coordination - Process and reconcile household and personal invoices and payments.
- Work closely with accounting and tax professionals on expense tracking, budgeting, and reporting.
- Maintain detailed spreadsheets and annual summaries for planning and audits.
- Assist with insurance, healthcare, and property documentation.
4. Travel & Vehicle Coordination - Research and book domestic and international travel, accommodations, and itineraries.
- Coordinate ground transportation and manage vehicle maintenance and registration.
5. Philanthropy & Special Projects - Track charitable donations and prepare reports for tax and financial purposes.
- Assist with nonprofit involvement and event planning as needed.
Qualifications - 5+ years of experience as an Executive Assistant or Personal Assistant , ideally supporting UHNW individuals, family offices, or senior executives.
- Extremely tech-savvy - proficient in productivity tools, cloud systems, CRMs, and AI-based platforms (experience with ChatGPT or automation tools is a plus).
- Exceptional organizational and multitasking abilities; strong initiative and judgment.
- Discreet, trustworthy, and emotionally intelligent in handling confidential matters.
- Strong written and verbal communication skills.
- Financially literate and comfortable coordinating with accountants or financial managers.
- Ability to balance remote work with on-site family support in Chestnut Hill.
- Flexibility for occasional travel or evening/weekend coordination as needed.
Compensation & Benefits - Salary: $85,000-$100,000 annually (commensurate with experience)
- Performance-based bonus potential
- Comprehensive benefits package
- Professional development opportunities in executive support, real estate, and wealth management
