From Fivetran's founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We're proud that more organizations continue to leverage our technology every day to become truly data-driven.
About the Role We're looking for a proactive and resourceful administrative professional to support our Chief Marketing Officer as a Senior Executive Assistant. This role is crucial for providing exceptional administrative support, managing projects, enhancing employee engagement, and optimizing the executives' working time.
The is a full-time, hybrid position based out of our Oakland, CA office with a requirement to work on-site a minimum of 2 days per week.
What You'll Do Executive Support: - Calendar Management: Keep the CMO's calendar organized and conflict-free. Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances.
- Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries. Ensure the CMO is fully prepped for every engagement.
- Travel Logistics: Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency.
- Inbox Management: Triage and organize email inboxes, draft responses when appropriate.
- Executive Time Blocking: Proactively add structured time blocks on the CMO's calendar to support preparation for meetings and completion of high-priority tasks.
Departmental Support: - Document Creation & Editing: Draft, edit, and enhance documents and presentations with clear language and visual appeal.
- Expense Reporting: Manage expense submissions through Coupa. Prompt timely receipt gathering from the CMO and submit reports accurately and on time.
- Ad Hoc Tasks: Handle one-off administrative requests, such as document retrieval, research, meeting setup, and presentation preparation.
- All-Hands Coordination: Lead the planning and execution of monthly department all-hands meetings. Own the end-to-end process, including adapting workflows, defining roles, preparing technology and materials, and ensuring smooth delivery.
- Newsletter Management: Drive the process for including marketing updates in the company newsletter. Gather inputs from multiple sources, stage and format content, and ensure timely CMO review and approval before publishing.
- Slack Channel Oversight: Manage marketing-related Slack channels by ensuring appropriate membership, facilitating clear communication, and regularly auditing and archiving channels for relevance.
- HR Liaison: Act as a point of contact with the HR team on behalf of the CMO. Submit requests, track responses, and follow through to completion.
Project & Program Management: - Task and Workflow Management: Use task management tools to track follow-ups, share updates, and keep work flowing across the executive's priorities.
- Hiring Support: Partner with Recruiting and Marketing leadership to schedule interviews and support the end-to-end hiring process.
- Performance Review Coordination: Monitor performance review timelines and ensure the CMO completes required conversations, submissions, and documentation by established deadlines.
- Process Improvement: Proactively identify gaps or missing processes within Marketing operations and help design, document, and implement standard operating procedures to close those gaps.
Team & Culture Building: - Marketing Offsites and Onsites: Plan and support department-wide events, including agendas, travel, meals, logistics, and in-person coordination.
- Team Engagement: Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Marketing org.
- Swag Credits Management: Ensure swag credits are issued monthly to employees celebrating their work anniversaries, maintaining a consistent and timely recognition process.
- Culture Champion: Monitor organizational health and surface engagement issues.
- Meal & Restaurant Management: Coordinate food orders and manage restaurant reservations for team meals and events.
Skills We're Looking For - Proven Executive Support Experience: Strong background supporting C-level leaders, ideally in marketing or high-growth environments, with commitment to a long-term career as a Senior Executive Assistant.
- Project Management Skills: Experienced in coordinating cross-departmental projects and ensuring timely progress and delivery.
- Stakeholder Coordination: Skilled at balancing complex schedules and priorities for both internal and external stakeholders.
- Tech-Savvy: Comfortable working within software development and cloud-based technology environments.
- Presentation Excellence: Adept at creating compelling, visually polished presentations in Google Slides that clearly communicate key messages.
- Proactive & Strategic: Confident, consultative, and forward-thinking in anticipating needs and providing executive support.
- Anticipates Needs: Skilled at identifying priorities early, showing initiative, and fostering a culture of proactivity across the team.
- Organized & Detail-Oriented: Highly organized with excellent project leadership skills, able to manage multiple deadlines, stakeholders, and deliverables simultaneously.
- Analytical Problem-Solver: Demonstrates creativity and an analytical mindset to seek answers and drive solutions independently.
#LI-HYBRID #LI-JC1
The pay range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the target position and level. Our pay ranges are determined by role, level, and location. Our job titles may span more than one career level. Within the range, individual pay is determined by additional factors, including job-related skills, experience, relevant education or training, business need, market demands. The pay range is subject to change and may be modified in the future. Your recruiter can share more about the specific pay range for your location during the hiring process.
Oakland Pay Range
$130,295-$162,868.75 USD
Perks and Benefits - 100% employer-paid medical insurance*
- Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
- RSU stock grants*
- Professional development and training opportunities
- Company virtual happy hours, free food, and fun team-building activities
- Monthly cell phone stipend
- Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents.
* May vary by country and worker type - please reach out to your recruiter for more information
Click here to learn more about Fivetran's Benefits by Region.
We're honored to be valued at over $5.6 billion, but more importantly, we're proud of our core values of Get Stuck In, Do the Right Thing, and One Team, One Dream. Read about us in Forbes.
Fivetran brings together high-quality talent across the globe to make data access as easy and reliable as electricity for our customers. We value and recognize that our customers benefit from having innovative teams made of people from many backgrounds, experiences, and identities. Fivetran promotes diversity, equity, inclusion & belonging through attracting, recruiting, developing, and retaining a diverse workforce, not only because it is the right thing to do, but because it helps us build a world-class company to better serve our customers, our people and our communities.
To learn more about Fivetran's culture and what it's like to be part of the team, click here and enjoy our video.
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We are committed to ensuring that all candidates have an equal opportunity to participate in our interview process. If you require accommodations at any stage of the process due to a disability, medical condition, or any other circumstance, please don't hesitate to submit your request by filling out this form. We will work with you to provide reasonable accommodations to facilitate your participation and ensure a fair and accessible interview experience. Your request and any information provided will be kept confidential and will not impact your candidacy. We look forward to hearing from you and accommodating your needs to the best of our ability.
