Administrative Analyst Specialist (Administrative Analyst Specialist - Information Technology Services - Office of the Chief Information Officer) Job no: Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Information Systems & Technology, On-site (work in-person at business location)
Job Summary: Under the general direction of the CIO, the Financial and Accounting Analyst provides financial leadership for ITS by managing complex budget operations, conducting advanced financial analysis, and developing fiscal strategies that ensure alignment with institutional goals. The role advises executives and campus leadership on fiscal policy, resource allocation, and compliance, while ensuring transparency and accountability in ITS financial operations.
Analytical and Administrative support involves coordinating funded resources to support the Vital and Expanded Technology Initiative (VETI) Program. The VETI program is accountable for a wide range of complex financial transactions, data accuracy, and financial analysis and reporting; conducts budget analysis to administer the VETI program, interprets and implements state policies; deviates procedures to ensure compliance; Provides consultation and expert advice to management and campus departments.
Responsibilities: Budget and Financial Support
• Lead budget development, forecasting, and long-range financial planning. Interpret fiscal trends to provide strategic recommendations to leadership. Monitor fiscal controls to ensure integrity and compliance with CSU policies.
• Provides consultative budget service to campus constituents to resolve issues, reviewing and processing budget requests (i.e., invoice, contract and PO inquiry, fund transfer, allocation orders, work order charges, etc.), research discrepancies, and share information on financial and budget issues.
• Utilizes integrated financial systems and records management systems, resource management, service management, and project management software to create reports, track new and recurring purchase orders, software renewals, contracts, change orders, and payments.
• Budget administration for maintenance agreements, software renewals, purchasing general supplies and other expenses as Budget and Financial Support
• Monitors budget performance on a weekly and monthly basis, keeping transactions current and maintaining data integrity. Contributes to budget summary reports by completing financial analysis. Prepare and submit monthly reconciliation reports; provide updated budget information to leadership as requested.
• Conducts extensive financial data compilation, querying, organizing, and analyzing large volumes of financial data.
• Strong attention to detail and accuracy. Monitors and analyzes budget performance, identifying and addressing budgetary issues. Verify requisitions, purchase orders, charge backs, and all other financial transactions; validate information and highlight discrepancies.
• Conducts basic analysis to support the preparation of expenditure transfers; correct posting errors and budget journals to perform ongoing budgetary control of appropriations.
• Strong communication and interpersonal skills to effectively present information and ideas and advise managers, staff, and faculty regarding budgeting policies and procedures. Communicate budget status to leadership and project managers.
• Learn financial systems to prepare billings as appropriate, i.e., invoices, project transfer requests, journal voucher, in accordance with CSU and campus policies.
• Ability to work independently and as part of a team and build relationships with diverse stakeholders. Collaborate with Accounting, Procurement, and Accounts Payable to share fiscal information on current and upcoming projects.
• In-depth knowledge of budgeting best practices, university guidelines, and standard operating procedures to maintain financial accountability for ITS budgets and expenditures in accordance with Executive Orders, State University Administrative Manual, and relevant agreements.
• Collaborate with University Accounting to ensure adequate funding is available prior to approving payment of large invoices.
• Participate in Fiscal Year-End close out procedures and activities. Prepare monthly and year-end closing journal entries, including systemwide transactions.
Program Support
• Serve as fiscal strategist for VETI, aligning funding with institutional priorities. Design and implement financial models, evaluate program performance, and deliver executive-level reports that guide decision-making.
• Provide consultative budget service to campus constituents and serve as the accounting contact for Vital and Expanded Technologies Initiative (VETI).
• Coordinate the availability and appropriate usage of Student Success Initiative (SSI) funds for VETI projects.
• Maintain, track, record, and monitor budgets and expenditures to ensure proper recording of transactions and reporting of available funding for expenditures.
• Analyzes financial data, historical trends, and performance metrics to forecast revenue, expenses, and resource allocation for multiple departments and programs. Reconcile funding, expenditures, and ensure data integrity.
• Create procedure, business process flows, communications, and make recommendations for process improvements. Document budget processes and updates websites.
• Consults with and advises stakeholders on fiscal organization, fiscal procedures, and related problems. Research, analyze, and locate findings, makes recommendations to management involving complex budget and financial issues.
• Prepares financial data, reports, and correspondence to summarize, analyze, and justify VETI program.
• Processes invoices, requisitions, and pay applications; verifies project, PO, agreement, or contract; verifies funding source and funds availability; secures approvals and processes for payment.
Administrative Support
• Lead ITS administrative support staff in day-to-day support of fiscal budget analysis, account administration, financial tracking, procurement, chargeback, and cost recovery.
• Partner with ITS leadership team to resolve unusual, sensitive, or critical situations; anticipate and propose solutions to challenges.
• Assess impact of proposed solutions; adjust to achieve optimal results. Apply conflict resolution skill to resolve disputes.
• Utilize judgement and knowledge to make decisions during routine and uncommon lead service support.
• Utilize persuasion and negotiation skill to build and sustain team consensus and to influence organizational direction.
• Schedule, assign tasks, and assist in prioritizing work amongst administrative staff as needed; communicate procedures, deadlines, etc to administrative staff.
• Participate in selection of personnel and provide feedback to performance evaluations.
• Foster and display behavior and attitude that supports a safe, inclusive, and respectful work environment.
• Serve on department and/or university committees as needed.
• Provide backup administrative support for the Office of the Chief Information Officer as needed and to oversee the day-to-day operation during the absence of the Executive Assistant to the CIO.
• Provide backup administrative support for the CIO as needed, such as calendaring, scheduling, creating agenda and meeting minutes.
Position Management
• Create and monitor personnel expenditure models, conduct fiscal impact analyses of staffing decisions, and provide executive reports to support workforce planning.
• Track all temporary positions and coordinate with ITS managers to ensure that proper procedures and timeline are followed, research on campus policies and bargaining agreements as needed.
Other classification-related duties as assigned or required.
Minimum Qualifications: - Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four years of related experience.
Required Qualifications - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
- Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
- Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
- Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
- Ability to work with representatives from public and private entities and handle potentially sensitive situations.
- Demonstrated consultative skills in working with internal and external constituent groups.
- Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
Preferred Qualifications • Master of Business Administration, Certified Public Accountant
• Experience in managing fiscal resources and working in a fiscal capacity within an integrated and complex agency.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs in the specialty of budget administration.
• Fluency in standard office software such as the Microsoft Office suite and ability to use a broader range of technology, systems, and databases.
• Excellent organizational and business math skills; ability to use multi-line telephone; desktop computer; photocopier; scanner; facsimile machine; general office tools.
• Excellent oral and written communication skill.
• Ability to administer aspects of accounting, procurement, and contracting; including the ability to research, strategize, analyze, develop, evaluate, and execute contract administration methodologies.
• Ability to provide lead direction; establish and maintain effective working relationships and serve as a liaison for ITS; effectively oversee a broad range of interpersonal contacts, including those at prominent level and sensitive in nature.
• Ability to exercise independent judgment in responding to questions and inquiries related to various funding sources, utilizing sound judgment which can deviate from established policies.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations and competing demands.
• Ability to work independently or with a team to review and/or develop internal processes; proactively prevent problems and effectively problem solve.
• Ability to manage a high volume of transactions accurately and systematically with administrative detail.
• Ability to develop practical solutions while utilizing professional judgment and active problem-solving.
• Ability to interpret, organize, and present information with relevant concepts in written or presentation form. draft and compose correspondence and standard reports.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Working knowledge of CSU and CSUSB policies and procedures as well as outside regulations pertaining to the applicable program and/or administrative specialty.
• Experience in utilizing resource, asset, database, and software systems such as PeopleSoft, and Cherwell.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Compensation and Benefits: Anticipated Hiring Step: Step 1 $5, 537 per month
Classification Salary Step Range: Step 1 $5, 537 per month - Step 20 $10,014 per month
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information: Work status: Full-time/Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. Staff: The application deadline is: October 22, 2025
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit Statement:
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at
Smoking CSUSB is a smoke and tobacco-free campus. See policy at Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: Oct Pacific Daylight Time
Applications close: Oct Pacific Daylight Time
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