Position Details Position Information
Recruitment/Posting Title Grants Administrator
Job Category Staff & Executive - Grants Management
Department RWJ-Child Health Institute
Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary Rutgers, The State University of New Jersey, is seeking a Grants Administrator for the Center for NeuroMetabolism at the Child Health Institute of New Jersey at the Robert Wood Johnson Medical School.
Under the direction of the Business Administrator, the Grants Administrator is responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities for the Center for NeuroMetabolism (CNM). The primary responsibility of the Grants Administrator is pre-award and post-award administration of grants, contracts and other restricted funds for the Center for NeuroMetabolism. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies. A priority of this position will be pre-award functions.
Among the key duties of this position are the following:
- Assists in the preparation and submission of proposals to federal, state, foundation, corporate, and other sponsors.
- Ensures compliance with Rutgers University policies and procedures (Office of Research and Sponsored Programs (ORSP), Office of Corporate Contracts) and with external sponsor requirements.
- Processes all required documentation through the Research Administration and Proposal Submission System (RAPSS).
- Provides guidance to faculty, administrators, and staff on grant applications.
- Prepares budgets in collaboration with Principal Investigators (PIs).
- Assists with the development of internal policies and procedures related to proposals and applications.
- Provides budget status reports, transaction reports, projections, and other financial analyses to PIs, Business Administrators, Department Chairs, and the RWJMS Finance Office.
- Reconciles accounts and ensures expenditures are accurate and allowable.
FLSA Exempt
Grade 27S
Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: .
Position Status Full Time
Working Hours 37.5
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement This position requires a fully on-site work arrangement.
Union Description MPSC - Legacy UMD
Payroll Designation PeopleSoft
Seniority Unit Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - Bachelor's degree in Business Administration, Health Administration, Communication & Development, Biomedical Research, or a related field, plus five (5) years of related relevant experience and sponsored programs administration, ideally in an academic environment.
- Equivalent education, experience, and/or training may be substituted for the degree requirement.
Certifications/Licenses Required Knowledge, Skills, and Abilities - Knowledge and expertise in Federal and State agency regulations, policies, procedures, and laws applicable to sponsored programs activities.
- Understanding of proposal development, funding mechanisms, Institutional Review Board (IRB) regulations, and other grant-related processes.
- Demonstrated strong service orientation. Proficiency in computer programs including MS Word, Excel, PowerPoint, and Adobe Acrobat.
- Outstanding human relations and leadership skills with the ability to work effectively in a team environment required.
Preferred Qualifications - Strong knowledge of communication and development..
- Familiarity with achieving superior performance in a unionized environment.
Equipment Utilized Physical Demands and Work Environment Physical Demands:
- Must be comfortable working in a research laboratory environment.
- Prolonged periods of standing, sitting, or walking during experimental procedures.
- Frequent computer use for data analysis, documentation, and writing.
- May need to travel within campus for meetings, training sessions, or collaborative projects.
Work Environment:
- Research laboratory and office setting, moderate noise levels.
- Must pass employee health clearance, TB test, and required safety training.
- Must adhere to safety protocols and procedures when handling laboratory animals, chemicals, and equipment.
- Occasional participation in scientific conferences, workshops, and seminars may be required.
Special Conditions Posting Details
Posting Number 25ST2168
Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
