Executive Assistant to the President Position type: Full-Time, Salaried
Pay range: $75,000.00 - $110,000.00
Location: North Grafton, MA
Ask Yourself This... Are you a tech-forward problem solver who enjoys variety and challenge in their daily work? Are you a highly organized confidant who enjoys working with a high level of responsibility, autonomy, and confidentiality? We're looking for a skilled Executive Assistant to the President, if this sounds like you, then join us in Grafton, Massachusetts!
Who We Are Washington Mills is built on values that matter. Founded more than 150 years ago, we have earned our reputation as one of the world's most trusted and reliable producers of abrasive, ceramic and refractory grains and powders. Serving thousands of customers and offering the broadest selection of abrasive grain and specialty electro-fused minerals in the market today, we constantly pursue growth in our products, our approach, and our people. Our founding principles of honesty, integrity and reliability still guide our business today, and we are a proud community of hands-on problem solvers, committed to shaping the materials applications of the future. With global distribution and sites located throughout North American and Europe, Washington Mills opens the door to a world of opportunity, creativity, and challenge.
What You'll Do The Assistant to the President role is a combination of internal organization, coordination, corporate communication, information technology, and special project responsibility. The Executive Assistant is responsible for a wide range of duties and special projects that support the President. The work atmosphere is a small office environment at the headquarters of a small/medium size international manufacturing company located in Grafton, MA. This position will have a high degree of variety of work, visibility, responsibility and learning and continuous improvement opportunities.
What You'll Need To be successful in this position, you must:
Enjoy being exposed to many different parts of the business, like the challenge of taking on new projects, enjoy continually learning new things, be technology savvy, be resourceful, write well, have strong Excel and PowerPoint skills, and take initiative to try new and challenging work. Attention to detail, excellent organizational skills, a strong general interest in business, trustworthiness and a composed professional demeanor are essential. A team player and the willingness to take on any challenge is the attitude required for this position. Confidentiality and trustworthiness in handling sensitive and private information is a requirement.
What You'll Do - Create & manage SharePoint file storage
- Learn new computer technologies/software
- Research companies/industries and write reports
- Collect, organize, analyze data and present information in PowerPoint, Excel, video
- Write, create, deliver corporate communications
- Mange specific corporate programs across different areas of the company
- Assist marketing in creating and delivering marketing and social media content
- Work with multiple department heads on specific projects
- Develop protocols, procedures and other general corporate communication
- Prepare memos, reports, spreadsheets and presentations requiring the gathering of data
- Develop templates and write procedures
- Make travel arrangements
- Track and report on relevant industry and global business news
- Run reports and distribute information
- Prepare paperwork for meetings
- Print, file and organize daily flow of information
- Manage calendar and organize meetings
- Manage expense reports
- Arrange and coordinate meetings
- Record and distribute meeting minutes
- Maintain records and databases
- Serve as back-up for certain job functions
Required/Preferred Skills - At least 8 years of business experience
- SharePoint management or design experience
- Tech forward problem solving skill set
- Excellent communication skills
- Strong business writing skills
- Basic graphic design skills
- Strong writing skills
- Proficiency in PowerPoint & Excel
- Handle sensitive and confidential information with discretion
- Ability to organize and analyze data
- Strong quantitative and analytical skills
- An interest in business, manufacturing, science, engineering is a plus
Compensation We proudly offer robust compensation and benefits packages, including:
- Competitive pay, commensurate with experience
- Heavily subsidized medical and dental plans
- Employer-sponsored retirement plan
- Company-paid life insurance
- Immediate paid vacation and generous holiday time
- Family-friendly sick and personal leave policies
- Opportunities for career development
Interested? We want to hear from you! Visit
washingtonmills.com/careers and tell us why you're the candidate we're looking for.
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
Washington Mills is an Equal Opportunity Employer committed to workforce diversity. M/F/D/V. Qualified minorities, women, individuals with disabilities, and veterans are strongly encouraged to apply. Washington Mills is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, national origin, citizenship status, military or veteran status, religion, creed, disability, sex, sexual orientation, marital status, medical condition as defined by applicable law, genetic information, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, or any other characteristic protected by applicable federal, state, or local laws and ordinances. We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
PLEASE READ CAREFULLY BY SUBMITTING THIS APPLICATION YOU ACKNOWLEDGE THAT YOU UNDERSTAND AND ACCEPT THIS INFORMATION. I certify that the information on this application and its supporting documents is accurate and complete. I understand and agree that failure to fully complete the form, or misrepresentation or omission of facts, represents grounds for elimination from consideration for employment, or termination after employment if discovered at a later date.
I authorize Washington Mills to investigate, without liability, all statements contained in this application and supporting materials.
I authorize references and former employers, without liability, to make full responses to any inquiries in connection with this application for employment.
If selected for a position, I agree to submit to a physical exam, background investigation, and/or screening for illegal substances upon conditional offer of employment, depending on the position requirements. Job-related concerns identified during any of the above screenings may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
I understand that this document is NOT an offer of employment, and that an offer of employment, if tendered, does NOT constitute a contract for continued guaranteed employment. I understand that employees of Washington Mills who work at union facilities and are obligated to join the union as a result of the position they are applying for, serve pursuant to the terms of the applicable contract and the employment relationship may be terminated at any time by you, for any or no reason, and the Company may terminate you pursuant to the applicable contract but in no event for a reason prohibited by law.
If employed, I will be required to furnish proof of eligibility to work in the United States, and any other information required to be provided to employer by law or for benefit eligibility, and to comply with Company and departmental policies, practices, rules, and regulations.
I understand that if employed on a temporary basis, I would be paid for hours worked only, and would be ineligible for benefits including paid time off. I understand that any benefits I receive outside any applicable contract may be subject to change or discontinuation at any time without prior notice.
I understand that if offered employment, I will be required to complete a Form I-9 and that the Company reserves the right to terminate my employment if said information is processed through E-Verify and I am unable to resolve any discrepancies in my information with the Social Security Administration, the Department of Homeland Security, or any other applicable government agency.
