Description Job Title Professional Staff Assistant 2
Location Los Alamos, NM, US
Organization Name LI-PROJ/ Line Item Projects
Minimum Salary 69500
Maximum Salary
What You Will Do The Professional Staff Assistant 2 (PSA-2) will work with a team of professional administrative support personnel and the Senior Director for Line-Item Projects within the Associate Laboratory Directorate for Plutonium Infrastructure. The selected candidate will interact daily with the Senior Director and the organizations within the ALDPI directorate, as well as customers internal and external to the Laboratory.
The PSA-2 is responsible for providing expert-level support to the management teams and will maintain a professional office atmosphere and assume responsibility with minimal supervision, demonstrating accuracy and attention to detail, initiative, versatility, tact, and confidentiality in all matters. The successful candidate must be a motivated performer capable of changing focus quickly, acting independently, and comfortable with a broadly defined scope of work.
Work is conducted in a busy, fast-paced team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and a willingness to provide support where needed. Some example job duties include:
- Ability to coordinate and manage multiple complex calendars.
- Development of special reports, presentations, correspondence, and other documents as required.
- Assist in tracking and reporting progress toward business, operational, and/or programmatic goals and objectives.
- Maintain organizational responsibility for Line-Item Project space allocation.
- Provide comprehensive organizational and logistical support including organizing activities and preparing materials for many special, high-level visits and periodic reviews required for parent company reviews, tours, interactions with government dignitaries, and federal program managers.
- Ensure consistency and standardization of administrative activities and support efforts across the division.
- Collaborate with and provide mentoring to administrative support personnel assigned to Line-Item Projects.
What You Will Do Minimum Job Requirements - Demonstrated ability to organize, prioritize, and take initiative and ownership of multiple and conflicting complex issues in a manner that fosters institutional values and customer satisfaction.
- Proven success working independently and as a contributing member of a team and the willingness to provide support wherever needed in a fast-paced, customer service-oriented office.
- Advanced demonstrated knowledge of and experience with computer software applications (Word, Excel, Outlook, PowerPoint, etc.).
- Demonstrated ability and experience in the preparation of reports, planning documents, presentations, capturing meeting minutes and action items.
- Demonstrated ability to plan and coordinate logistics for meetings and events, including preparation of materials.
- Demonstrated exceptional written and oral communication skills, with demonstrated professionalism in interactions with various high-level stakeholders and customers (i.e., Federal Program Sponsors, senior LANL management team, various organizations throughout LANL).
- Demonstrated experience making sound decisions regarding appropriate disposition of correspondence; receiving, transmitting, and safeguarding sensitive information; composing, preparing, and editing routine and non-routine correspondence and reports.
- Demonstrated experience independently responding to requests (often with short response time) by doing research and providing accurate information as required.
- Demonstrated experience making decisions and resolving problems both independently and as a team member.
Desired Skills - Familiarity with the Laboratory organizational structure, administrative policies, and procedures; including Laboratory visitor and affiliate programs.
- Ability to coordinate finished written and/or presentation materials using inputs from a variety of program sources.
- Advanced understanding and knowledge of Lab-wide administrative systems (Oracle, Time and Labor, Concur, Ariba, etc.).
- Designated Procurement Representative (DPR) experience.
- Active DOE Q Clearance.
Education/Experience : Position typically requires a bachelor's degree and a minimum of five years related experience, or an equivalent combination of education and experience.
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to or call option 1.
Employment Status Full Time
Appointment Type Regular
Regular
Contact Details Contact Name Thompson, Larry Douglas
Email
Work Telephone
