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Executive Assistant

Ultimate • Full-time • Camarillo, CA, United States • 9h ago

Job Description
Executive Assistant, Camarillo CA (on-site)
?? Employment Type: Full-Time, Direct Hire
?? Pay Range: $70,000 - $95,000 annually
?? Schedule: Monday-Friday, 8:00 AM - 5:00 PM
About the Role
We're seeking a highly organized, detail-oriented Executive Assistant to provide high-level support to senior leadership. This role requires exceptional multitasking ability, strong communication skills, and the confidence to take initiative in a fast-paced environment. The ideal candidate is a proactive professional who can anticipate needs, manage priorities, and ensure smooth day-to-day operations.
Key Responsibilities

Manage information flow and ensure timely, accurate communication.
Coordinate executive calendars, schedule meetings, and prepare necessary materials.
Track daily expenses and prepare weekly, monthly, and quarterly reports.
Oversee and support other administrative staff as needed.
Maintain office operations, including managing supplies and ensuring a safe, organized workspace.
Format and prepare internal and external communications such as memos, reports, and presentations.
Take detailed meeting minutes and follow up on action items.
Screen and direct phone calls and correspondence.
Maintain and organize digital and physical filing systems.
Audit internal processes for efficiency and compliance.
Manage RFQs and Escrow documentation.
Perform additional duties and support leadership as needed.

Qualifications

Bachelor's degree required; MBA preferred.
3-5 years of experience supporting senior executives.
Advanced proficiency in Microsoft Excel (graphs, charts, data presentation), Word , and PowerPoint .
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
High level of integrity, professionalism, and discretion with confidential information.
Self-starter with strong follow-up skills and the ability to work independently under pressure.
Positive attitude and excellent interpersonal skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -

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