This position advertised has been exempted from the federal civilian hiring freeze. Current FBI employees are ineligible to apply if serving under the same conditions as that for which is advertised, including:
- Appointing organization (FBI)
- Type of position (full-time, part-time, etc.)
- Same or higher grade
- Duty location (city or state)
- Type of appointment (permanent, temporary, etc.)
Job Opening: 61763 Opening Date : October 7, 2025
Closing Date : October 21, 2025 at 11:59 pm (ET)
Job Title Administrative Specialist - Field Office (FO)
Full Performance Level GS-11
Division San Diego Field Office
Location San Diego, CA
Working Hours Hours may vary depending on the needs of the office
Job Type Full Time/Permanent
Who May Apply All U.S. Citizens
Number of Positions Available 2
Questions Email:
Salary GS 7: $57,070.00 - $74,196.00
GS 9: $69,809.00 - $90,749.00
GS 11: $84,462.00 - $109,795.00
Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications. KEY REQUIREMENTS - Must be a U.S. citizen
- Must be able to obtain a Top Secret-SCI clearance
- Some travel may be required
- Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)
PHYSICAL DEMANDS Employees may be required to lift items of approximately 20 lbs. or more.
WORK ENVIRONMENT Work is typically performed in an adequately lighted and climate-controlled office. However, work may also be performed in shipping/receiving areas, warehouse environments, and records storage areas. Protective clothing and gear and observance of safety precautions may be required, depending on the type of work performed.
MAJOR DUTIES :
- Performs a variety of analytical work in the following fields: facilities and space management; financial administration; human resources management; inventory management; records management; and, field office studies.
- Completes projects designed to increase the effectiveness and efficiency of work operations and programs in the field office to which assigned.
- Prepares and presents findings orally and in writing to higher-level management personnel in the field office and FBIHQ, as required.
- Guides and trains other employees in facets of work performed.
QUALIFICATIONS AND EVALUATIONS Please ensure that your specialized experience and requirements are clearly identifiable in your resume. Your application will be evaluated using the FBI's Candidate Rating Procedures. Your resume and supporting documents will be reviewed to verify that you meet the job qualifications listed in this announcement and will be compared against your responses to the online assessment questionnaire. If your self-assessment in the vacancy questions is not supported by details in your resume or supporting documents, you may be disqualified from the Most Competitive category. Veterans' preference will be applied.
Applicants must meet the qualification requirements by the closing date of this announcement. If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.
All applicants will be rated on the following Competencies: - Administrative/Organizational Policies and Procedures
- Communication
- Flexibility/Adaptability
- Initiative
- Problem Solving/Judgment
- Project Management
Specialized Experience (SE) GS-7: Applicant must possess at least one (1) year of SE equivalent to the GS-5 grade level. SE is defined as follows:
- Created and maintained administrative records or documents for further review.
- Collected data/information utilizing various resources.
- Analyzed data for relevance to work being conducted.
GS-9: Applicant must possess at least one (1) year of SE equivalent to the GS-7 grade level. SE is defined as follows:
- Created and maintained administrative records or documents.
- Collected data/information utilizing various resources.
- Analyzed data for relevance to work being conducted and made recommendations for improvements.
- Collaborated with internal and external stakeholders to determine needs and meet objectives.
GS-11: Applicant must possess at least one (1) year of SE equivalent to the GS-9 grade level. SE is defined as follows:
- Conducted research and analysis in support of projects and/or specific studies measuring the effectiveness, efficiency, and productivity of work operations and made recommendations to improve the processes.
- Collaborated with internal and external stakeholders to determine needs and meet objectives.
- Provided advice and guidance to others based on a variety of established policies and procedures as it related to administrative matters and office operations.
- Prepared and presented study results or briefing materials.
Education All degrees must be from an accredited college or university. Education may be substituted for specialized experience as follows:
GS-7 : Applicant must have a bachelor's degree with superior academic achievement or one (1) full year of graduate level education. Superior academic achievement is the completion of all the requirements of a bachelor's degree from an accredited college or university, which is based on (1) class standing, (2) grade-point average of 3.0 or higher as recorded on an official transcript, or as based on courses completed during the final two years of the curriculum, or (3) honor society membership.
GS-9 : Applicant must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
GS-11 : Applicant must have a Ph.D. OR equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.
Education completed in foreign colleges or universities may be used to meet the above requirements provided you can show foreign education is comparable to that received in an accredited educational institution in the United States.
HOW TO APPLY For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply . If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.
REQUIRED DOCUMENTS To apply to this position, interested applicants must provide a complete application package by the closing date which includes:
- A two-page resume that outlines relevant work experience and associated start and end dates. Resumes exceeding two pages will not be considered.
- A complete assessment questionnaire
Other supporting documents (if applicable): - College transcripts, if qualifying based on education or if there is a positive education requirement
- Notification of Personnel Action, SF-50; not applicable to current FBI employees
- Most recent Performance Appraisal; not applicable to current FBI employees
Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later - Memorandum for Record (MFR): Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation:
- Percent of time worked in the particular position (cannot conflict with main duties.
- The month/year work began
Frequency worked (i.e., daily, monthly, etc.) - Specific duties performed
Attach the Memorandum for Record to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other."
While applicants might see these documents in their profile, HR Specialists may be unable to access them. Therefore, all applicants MUST upload another copy to ensure that staffing units can review the complete application.
Please note : Failure to provide the necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Incomplete applications will not be supplemented with additional requests for information; your application will be evaluated solely on the information you submit.
You must complete the application process and submit all required documents by 11:59 p.m. (ET) on the announcement's closing date. WHAT TO EXPECT NEXT Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.
ADDITIONAL INFORMATION - The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.
- Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
- Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.
- Management may select any grade for which this position has been announced.
- Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
- If you are selected, you will be required to serve a two-year probationary period. Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
Veterans' Preference If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume and application. Your veterans' preference entitlement will be verified by the employing agency.
Nepotism Nepotism is the act of favoring relatives in the hiring process and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion. During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.
Reasonable Accommodation The FBI provides reasonable accommodations to qualified applicants with disabilities. If you require a reasonable accommodation during the application and/or hiring process, please contact the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by email at , phone at , or fax at . This email address is for reasonable accommodation requests only. Do not send applications or unrelated inquiries to this address, as they will not be considered.
Equal Employment Opportunity The FBI is an Equal Opportunity Employer, and all qualified applicants will receive consideration for this vacancy. Unless explicitly authorized by law, selection will be made without regard to, and there will be no discrimination because of, color, race, religion, national origin, marital status, parental status, physical or mental disability, genetic information, age (40 or over), sex, pregnancy and related conditions, or on the basis of personal favoritism, or any other non-merit factors.
Benefits The Bureau matches your dedication with a commitment to professional growth, a supportive work environment, and a robust benefits package that prioritizes you. As a member of our team, you'll enjoy comprehensive health and life insurance benefits, paid vacation, sick leave, and federal holidays. For more details about benefits available to all federal employees, visit the Office of Personnel Management's website .
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