Salary : $78,605.49 - $128,841.23 Annually
Location : Oxnard 93030, CA
Job Type: Full Time
Job Number: 3195-PW-2508-BP
Department: PUBLIC WORKS
Opening Date: 08/14/2025
Closing Date: 9/1/2025 5:00 PM Pacific
Description The
City of Oxnard's Public Works Department, Administration Division is seeking
a Senior Administrative Services Analyst, with strong technical skills to be part of our talented Public Works team. The ideal candidates will have experience in grant administration, budget development and analysis and will also be interested in working with large volumes of data. This position will be responsible for basic principles, methods and practices of municipal finance, budgeting and accounting.
WHAT YOU'LL DO: - Performs the administration of grant-funded programs from post-award through closeout, including: reporting and reimbursement coordination; compliance oversight; budget management; recordkeeping and coordination and technical support and training.
- Performs complex revenue and other financial analysis studies used in financial and budgetary planning.
- Investigates, interprets, analyzes and prepares recommendations related to improvements of budgeting and accounting information systems, and financial services such as grant administration, risk management, and long-term debt management.
- Coordinates the development and implementation of new and revised programs, computerized and manual procedures, and methods of operation related to financial controls, grant administration, risk management and long-term debt management.
- Gathers and analyzes data on existing programs; performs complex statistical analysis, conducts surveys, and prepare proposals, including financial policy and procedure requirements.
- Assists in coordinating inter-program or inter-agency activities of the Finance & Management Services Programs.
- Provides direct or indirect supervision; trains and assists employees.
- Represents the City in inter-program, community and professional meetings as required.
- Confers with members of the public to explain financial policies and programs and to respond to complaints and requests for information.
- Participates in the development, implementation and maintenance of the division goals, objectives, policies and procedures; ensures that assigned divisional goals are achieved.
- Participates in the development of the Program budget; forecasts of necessary funds for staffing, materials and supplies; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
- Proposes, presents, and justifies financial solutions and programs; develops a strategy and work plan for the successful achievement of financial goals.
- Serves as a financial analysis resource for the assigned program; coordinates divisional activities with other divisions, departments, and organizations; provides information and resources to City officials, programs and other organizations as is appropriate.
- Provides staff assistance and technical support to high level administrative management and other departments; conducts financial, organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues.
- Attends and participates in organizational and community meetings as necessary; stays current on issues relative to the field of municipal and public administration financing; responds to and resolves community and organizational inquiries and complaints.
- Prepares and presents staff reports and other necessary documents or correspondence to appropriate boards, groups and/or committees
Payroll/Classification Title: Administrative Services Analyst, Senior
DISTINGUISHING CHARACTERISTICS: This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.
SUPERVISION EXERCISED / SUPERVISION RECEIVED: Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
Essential Functions (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
- Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker
- Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.
- Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.
- Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.
- Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
- Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to fiscal analysis may be responsible for:
• Providing accounting, budget, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);
• Researching discrepancies and reconciling funds and accounts;
• Preparing financial reports;
• Analyzing and forecasting expenses and revenues
• Reviewing and approving requisitions
• Overseeing daily operations, initiative or projects;
• Lead project development, design, coordinate and implement programs;
• Preparing cost estimates, forecasts, financial analyses and financial statements;
• Preparation of the CAFR, including financial statements and schedules;
• Preparing and coordinating annual budget preparation;
• Assisting customers with financial and accounting issues;
• Recommends policies and procedures;
• Serves as second level of approval for expenditures, budget requests and support documentation.
Minimum Qualifications The following are the minimum qualifications necessary for entry into the classification:
EDUCATION : - Bachelor's degree in business administration, finance, accounting or related field
EXPERIENCE: - Three (3) years of journey-level professional full time experience in finance, accounting, or budgeting
General Information APPLICATION PROCESS: - Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.
There is currently one (1) full-time vacancy within the Public Work Department, Administration Division. Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the
Oxnard Mid Managers Association (OMMA). NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact
Brenna Perteet at NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions: New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates: Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.
Administrative Leave: Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation: The City contributes 1% to a deferred compensation program.
Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental: Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:
Level One - For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee.
If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two. Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,956.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.
Holidays: The City observes 12 holidays per year
Life Insurance: City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.
Tuition Reimbursement: Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.
01
Do you possess a Bachelor's degree in business administration, finance, accounting or related field?
02
If you answered "Yes" to question #1 above, please enter the exact field of your Bachelor's degree in the box below. If you do not have a Bachelor's degree enter N/A.
03
How many years of related, journey-level professional full time experience do you possess?
- Less than 3 years
- 3-4 years
- 4-5 years
- 5+ years
04
Describe your experience with grant administration. Include your various role(s) and years of experience. If no such experience, indicate "N/A".
Required Question
