Salary: $85,000.00 Annually
Location : Lakewood, WA
Job Type: Full-time, regular
Job Number: 2526AF15
Direct Report Unit: Instruction
Department: Instruction
Opening Date: 09/25/2025
Closing Date: 10/12/ :59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: AP
Position Objective Clover Park Technical College (CPTC) is seeking a highly organized and proactive Administrative Assistant to support key academic functions, including Accreditation, Outcomes & Assessment, Curriculum Management, and general administrative operations. The ideal candidate will be enthusiastic about contributing to a collaborative and inclusive campus environment, supporting the college's mission and strategic plan, and demonstrating a strong commitment to advancing CPTC's equity goals.
In this role, the Administrative Assistant will exercise discretion and independent judgment to coordinate accreditation activities, manage assessment data, maintain curriculum records, and support a wide range of administrative projects. Working closely with the Vice President for Instruction, faculty, deans, and committees, the successful candidate will ensure processes run smoothly, information is communicated clearly, and documentation meets institutional and accrediting standards. This position is essential to the college's ability to maintain high-quality programs, support equitable student outcomes, and foster effective collaboration across the institution.
Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities.CPTC values equity and respect seeks to create an environment of innovation and excellence and focuses on student success, lifelong learning, and social responsibility.
Duties and Tasks (Essential Functions) Duty: Work with the Vice President for Instruction to support the colleges accreditation efforts
Tasks include:
- Organize, maintain, and archive all accreditation-related documents and reports.
- Coordinate accreditation meetings, site visits, and workshops; prepare agendas and minutes.
- Track accreditation timelines, deadlines, and submission requirements; send reminders to stakeholders.
- Serve as liaison for accreditation communications between committees, leadership, faculty, and accrediting bodies.
- Arrange logistics for accreditation events, including travel, rooms, and technology setup.
- Assist in ensuring accreditation materials meet required standards and guidelines.
Duty: Work with the Vice President for Instruction and Director of Outcomes Assessment and Curriculum Development to support the curriculum development and catalog production processes
Tasks include:
- Support the curriculum review process and state board PAR submissions.
- Assist faculty in preparing and reviewing curriculum proposals for completeness and compliance.
- Manage curriculum documentation and update the curriculum webpage and catalog.
- Serve as administrator for curriculum and catalog management platforms (e.g., Watermark).
- Coordinate with Curriculum Review Committee, academic deans, Student Success, and Marketing to publish accurate and timely catalogs.
- Communicate curriculum and catalog changes effectively to all collaborators.
Duty: Work with the Director of Outcomes Assessment and Curriculum Development to support the outcomes and assessment process.
Tasks include:
- Create and communicate quarterly schedules for CLO/CWLO assessments and course evaluations.
- Collect, clean, code, and prepare data for outcomes assessment and course evaluation projects using college data platforms.
- Maintain the Outcomes Assessment webpage, uploading relevant documents and updates.
- Coordinate assessment-related meetings; take minutes and prepare related materials.
- Maintain confidentiality of assessment data and materials.
- Build professional relationships with faculty, staff, students, and external partners to support assessment efforts.
Duty: Provide administrative support to the Director of Outcomes Assessment and Curriculum Development
Tasks Include:
- Liaise with college departments to support committees, planning of in-services, and other events (e.g., Outcomes & Assessment Day, Inservice Days, professional learning).
- Attend and actively participate in relevant meetings as requested.
- Prepare travel forms, arrange travel, process purchase requisitions, and assist with budget tracking and reporting.
- Organize event logistics, scheduling, and communications.
- Maintain professional, courteous relationships with instructors, staff, students, and external organizations.
- Strong proofreading skills, including attention to details and accuracy in office work
Minimum Qualifications - Associate's Degree or Four years of experience.
- Strong organizational skills to help keep multiple long-term projects on track for timely completion.
- Evidence of ability to clearly, concisely and effectively communicate with others both in writing and orally.
- Demonstrated commitment of a diverse workforce and equitable student outcomes.
Preferred Qualifications Application Instructions - Complete application
- Attach your CTC certifications and/or industry-recognized credentials
- Upload a resume and cover letter describing your skills and experience
- Complete Supplemental Questions
All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks, including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the specific position.
Should you have any difficulties uploading your documents, don't hesitate to contact NeoGov Technical Support at , Mon-Fri 6:00 AM to 6:00 PM Pacific Time
Supplemental Information At this time, Clover Park Technical College is not sponsoring H1-B Visas.
Land Acknowledgement Statement We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup, Steilacoom, Nisqually, and Squaxin Island tribes and bands, and we honor and thank the traditional caretakers of this land. We value the tribes in our community, and the impact that they continue to make on our college to this day. For more information about CPTC's commitment to indigenous tribes, please visit
Why Work at Clover Park Technical College? At Clover Park Technical College, we are proud to be part of Washington State's Community and Technical College system, supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals, families, and communities by providing accessible, high-quality education and training.
Working here means being part of a team that empowers students to develop their skills and talents, preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee, you'll have opportunities to participate in college events, clubs, and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience, ensuring that both students and staff continue to grow and thrive.
Our History Clover Park Technical College is located in Lakewood, Washington. Our college has a rich history of professional and technical education dating back to the 1940s, when Clover Park School District established a War Production program, training civilians as auto mechanics, aircraft-service mechanics, ship-fitters, welders, and blueprint readers. Now, CPTC offers more than forty programs in Aerospace, Advanced Manufacturing, Health Sciences, Human Services, Business, Hospitality, Science Technology, Engineering, Transportation and Trades.
CPTC has two campuses: Our main campus is located in Lakewood, WA, and our South Hill Campus is located in Puyallup, WA.
Learn more about Clover Park Technical College by visiting.
Jeanne Clery Statement Notice of Availability of Annual Security Report: Clover Park Technical College's Annual Security Report is available online at.
Equal Opportunity Employer Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race, color, creed, religion, age, marital status, national origin, sex, sexual orientation, disability, genetic information or status as a disabled veteran or Vietnam-era veteran.
Non-Discrimination Statement Clover Park Technical College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For inquiries, please contact:
- Title IX Coordinator: James Neblett, Associate Vice President for Human Resources & Culture |
- Section 504/Disability Coordinator: Sarah Addington, Manager of Student Disability Services |
01
Do you have an Associate's Degree or Four years of experience?
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Are you able to communicate clearly, concisely, and effectively with others, both in writing and verbally?
03
Do you have proficiency using Microsoft Office Suite, including Word, Excel and Outlook?
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Do you have an Bachelor's degree?
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Do you have experience supporting project managers and project implementation?
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Do you have experience supporting accreditation?
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Do yo have experience using Watermark Curriculum Management system?
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Describe the climate for diversity at your present or recent employer or institution. What impact have you had on that climate?
Required Question
