Salary: $76,742.00 - $122,603.00 Annually
Location : 1307 Seven Locks Road Rockville MD 20854
Job Type: Permanent
Job Number: Department: Correction and Rehabilitation
Division: COR 42 DS Inmate Records
Opening Date: 09/03/2025
Closing Date: 9/9/ :59 PM Eastern
FLSA: Exempt
About the Position Please Note : The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $76,742 - $113,845, based on the candidate's qualifications and experience. WHO WE ARE The is recruiting for an The Records section of DOCR operates 24 hours/7days weekly providing administrative services to multiple public safety stakeholders, including judicial officers, court personnel, law enforcement agencies, offenders and their families, and the public. The responsibilities consist of numerous tasks which involve processing and ensuring the accurate maintenance of incarcerated individuals criminal records for over 12,000 annual intakes and calculating over 2,500 new Sentenced Diminution of Confinement Records annually to calculate incarcerated individuals release dates.
The Eligible List created from this recruitment will be used to fill current and future vacancies. WHO WE ARE LOOKING FOR The Department of Correction and Rehabilitation (DOCR) is seeking a highly skilled to join their team.
The Administrative Specialist III position is located at the Montgomery County Detention Center (1307 Seven Locks Road, Rockville, MD) within the Detention Services Section. The Inmate Records division operates 24 hours per day, 7 days per week, providing public safety services to multiple stakeholders. The selected applicant will work Monday through Friday, 2:30 PM to 11 PM, with weekends off. Employees in this classification are considered essential staff and will be required to be at work during weather-related events or general emergencies.
The selected applicant will be responsible for the management and maintenance of approximately 800 current offenders' criminal history case files and 12,000+ Past Records files annually. Duties include, interpreting pertinent laws and regulations relating to offenders' commitments, release orders, detainers, and other court documents; managing the daily Records Section operations, maintaining the accountability of offenders, via daily institutional counts and offenders' movements between DOCR's three correctional facilities, the judicial courts, and other jurisdictions (i.e., Montgomery County Correctional Facility, Detention Center, Pre-Release Center, District Court, Circuit Court, and other agencies); and performing other related duties as necessary to ensure the efficient and optimum operation of the Records Section.
This position is responsible for reviewing and approving numerous sentence diminution computations weekly to ensure the legal incarceration and discharge of incarcerated individuals. This involves a complicated process to accurately apply sentence credits when calculating incarcerated individuals' release dates according to the Justice Reinvestment Act (JRA) parameters. The selected applicant must appropriately interpret laws pertaining to the legal incarceration and procedures to understand complex sentence structures and appropriately apply program credits and goodtime credits that are applicable to calculate offender diminution of confinement records.
This position requires multi- tasking in a demanding working environment, as well as ensuring quality customer service and public relations; representing the Department in dispositions and court procedures as the official "Custodian of Records" as needed in response to subpoenas for both criminal and civil matters; working collaboratively with other criminal justice agencies, law enforcement personnel, stakeholders, offenders' families and the public; maintaining accurate records to ensure security of offender's information and the legal incarceration and ensuring accurate and timely releases of offenders, incarceration and/or release of an individual illegally.
Additional Employment Information Prior to appointment, all applicants must successfully complete a comprehensive background investigation, medical evaluation, and drug/alcohol screen.
Prior to a promotional appointment within DOCR, the selected individual must answer the Prison Rape Elimination Act (PREA) questions and submit to a criminal history check to comply with the Prevention Planning on Hiring and Promotion Decisions (115.17, 115.117, 115.217,115.317). This is a requirement to meet Federal law and audit standards.
The individual selected for this position will be considered an "Essential Employee". Essential employees must report to work during periods of general emergency or liberal leave.
Generally, this position is covered by the Retirement Savings Plan, Group RN. If the successful candidate is an internal employee, retirement plan coverage will be determined at the time the job offer is made.
Note: Applicants are encouraged to carefully read the substance abuse disqualification for this position prior to submitting an application. Please copy and paste the following link into a new window to view and read this information:
Competitive Benefits: A competitive benefits package is provided (copy and paste this link into new window, and click on Total Rewards tab to view):
What You'll Be Doing Key Responsibilities :
- Conducts workload assessment and provides shift coverage to meet operational needs as deemed necessary when there is a shortage of staff. Enforces work schedules, standards, performances, and attendances according to Department and Local Union guidance, policies, and standards.
- Performing administrative, investigative, analytical, and technical duties directly related to Records information, data collection, and analysis regarding offenders' incarceration and expungement.
- Manages and supervises the ICE detainer requests and release processes.
- Manages sex offenders' registrations for released and incarcerated individuals as required by State and Federal law.
- Ensures Record division employees adhere to Department policy and procedure as related to VINE.
- Interpreting court commitments and release orders to ensure the lawful confinement of individuals received in the Detention Center, and expungement of offenders' criminal history case files and electronic records.
- Conducting research and analysis of offenders' criminal histories.
- Collaborating with internal and external agencies. Assimilating, analyzing, and disseminating information and data to appropriate agencies and parties.
- Provides guidance, support services, and direction to employees, internal and external agents, and judicial personnel (clerk, judge, probation officer, commission, etc.), and other criminal justice and law enforcement agencies as regards to the legal incarceration and releases of inmates.
- Conducts a thorough analysis and assessment of incarcerated individual criminal history case files to ensure the accurate interpretation of court documents, commitments, court orders, and reviews documents for ambiguity and obtains amendment documents from court personnel.
- Authorizing the release of incarcerated individuals as appropriate, calculating individuals' sentences, maintaining individuals' population movements, and managing the accountability of individuals' daily counts.
- Entering and retrieving data into various criminal justice databases to include: Criminal Justice Case Management System (CJCMS), Correction and Rehabilitation Information Management System (CRIMS), Jail Management System (JMS), and the Victim Information & Notification Everyday (VINE) System.
- Using various automated systems and software programs (IJIS, METERS, JIS, NCIC, Excel, Microsoft Word, etc.) to formulate reports.
- Performs related duties as required.
Minimum Qualifications Experience : Three (3) years of professional administrative experience related to offenders' criminal history information, incarceration, procedures, and records management.
Education : Graduation from an accredited college or university with a Bachelor's Degree.
Substitutions : 1. EDUCATION for EXPERIENCE: Additional education will substitute for the required
experience on a year-for-year basis.
2. EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or
clerical experience will substitute for the required education on a year-for-year basis.
License : None.
Preferred Criteria, Interview Preferences Preferred criteria screening questions will be used: - Interpreting Federal, State and Local laws and regulations pertaining to offenders' legal incarceration, procedures, commitments and discharges.
- Maintaining criminal records and/or confidential records.
- Utilizing correctional regulations and practices relating to security of offenders' information.
- Utilizing Criminal systems and databases.
Interview preference criteria will be used: - Experience interpreting Federal, State and Local laws and regulations pertaining to offenders' legal incarceration, procedures, commitments and discharges.
- Knowledge applying the Annotated Code of Maryland Criminal Laws related to legal confinement and the Justice Reinvestment Act governing sentence diminution confinement calculations.
- Experience utilizing correctional regulations and practices relating to security of offenders' information, dissemination of criminal history records, and offenders' records management.
- Experience utilizing various criminal justice systems and databases (IJIS, CJCMS, JMA CRIMS, JIS, JMS, METERS, MVA, NCIC, R3M, SOR, VINE, MD Secured Case Search, Microsoft Office, Outlook, Excel, Access, etc.) in entering and querying offenders' information.
- Experience communicating clearly, tactfully and effectively with judges, other criminal justice stakeholders, and the public, providing quality customer service.
- Experience handling and maintaining criminal records and/or confidential records and dealing with sensitive or difficult situations that require discretion and confidentiality.
- Experience communicating effectively (verbal and written), making sound judgements, defining problems, establishing facts, and drawing valid conclusions in problem resolution.
IMPORTANT INFORMATION The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
MQ Question ADMINISTRATIVE SPECIALIST III )
What is your highest level of completed education? - N/A
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Juris Doctor
- Doctorate
02
MQ Question DOCR ADMINISTRATIVE SPECIALIST III )
How many years of professional experience do you have in the administration of the criminal history information, incarceration, procedures, and records management of offenders? - Less than a Year of Experience
- 1 Year Experience
- 2 Year's Experience
- 3 Year's Experience
- 4 Year's Experience
- 5 Year's Experience
- 6 Year's Experience
- 7+ Years Experience
03
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Do you have 3 or more years of administrative experience interpreting Federal, State, Local Laws and regulations pertaining to offenders' legal incarceration, procedures, commitments and discharges?
04
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Describe the experience you have interpreting Federal, State, Local Laws and regulations pertaining to offenders' legal incarceration, procedures, commitments and discharges.
05
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Do you have 3 or more years of administrative experience maintaining criminal records?
06
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Describe the experience you have maintaining criminal records.
07
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Do you have 3 or more years of administrative experience utilizing Correctional regulations and practices related to the security of offenders' information?
08
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Describe the administrative experience you have utilizing Correctional regulations and practices related to the security of offenders' information?
09
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Do you have 3 or more years of administrative experience utilizing criminal justice systems and databases?
10
PC Question DOCR ADMINISTRATIVE SPECIALIST III ) Describe your administrative experience utilizing criminal justice systems and databases?
Required Question
