ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seekinga
Senior Documentation Specialist to support a NASA contract in
Greenbelt, MD. Full-time senior-level Document Management support in the areas of records management, document management for GeoXO Program, and managing contract deliverables for the GeoXO Flight Project.
Responsibilities: - Maintain detailed knowledge of required compliance documentation including Goddard Procedural Requirements (GPR 1440.8) Records Management, (400-PG-1440.7.2) Retention of Project Technical Records by the Code 400 Directorate Library (NPR 1441.1) NASA Records Management Program Requirements and the (NRRS 1441.1) NASA Records Retention Schedules.
- Manage contractual data requirement deliverables by managing the receipt, meta-data entry, review notification, comment tracking and delivery, maintenance and reporting.
- Interface with Project contracting officers to coordinate contractual delivery approvals/disapprovals and closures.
- Perform annual vendor contract deliverable audits.
- Provide frequent detailed, summary and status reports.
- Work closely with the GeoXO Flight personnel to develop, manage and maintain an organized RMS (Records Management System).
- Point of contact (POC) between the GeoXO Flight Project and GeoXO IT for the records management within the RMS. Coordinate with IT staff on GeoXO RMS tasks.
- Interface with the Flight Project data management team members to coordinate common RMS events.
- Provide RMS instructions which will include training groups and individuals; both civil servants and contractors.
- Interface with the RMS coordinator with maintaining user access.
- Serve as Flight's backup approver for GeoXO SharePoint access and authorization. When applicable, identify and confer with the approvers before granting access to restricted SharePoint locations.
- Manage the RMS folder structure for the Project.
- Create and manage reports and procedures to maximize the effectiveness of the Flight RMS.
- Monitor daily RMS reports to ensure folder structures are followed.
- May lead other personnel in complex assignments dealing with the RMS.
- Reports any significant changes that may have occurred in the RMS to the customers as needed.
- Provide recommendations and develop new streamlined processes in response to changing or growing needs in the RMS.
- Prepare presentation charts and reports pertaining to the RMS.
- Provide records management support to complete the yearly Program Organizational File Plan following the NASA Records Retention Schedule NRRS 1441.1.
- Ensure all business needs and legal, regulatory and system requirements related to records management are met. Manages the records and information management program to ensure compliance.
- Provide coordination and support in implementing Electronic Records Management policies, processes and procedures across the Project.
- Supports the development and implementation of an Enterprise Records Management Taxonomy and Classification Schema.
- Use Business Processes Analysis to support Metadata Profile Development and define a new Metadata Schema, specific to the organization in accordance to known Metadata Standards for transfer and ingestion of records into the RMS.
- Define process of information architecture for configuring records management within the RMS to managing content lifecycle.
- Provide business analyst skills for Records and Content Management related projects within the RMS environment.
- Provide support in records management program activities such electronic record dispositioning including inventory, appraisal, and disposition.
- Partners with IT on functional and technical assessments as related to records and information management, and evaluates proposed technology solutions to determine feasibility and compliance with industry and organization standards.
- Provides subject matter expertise as a liaison between IT, the user community or external service providers to identify requirements for document/records management systems and assures all agreements and commitments are met.
- May serve as lead resource for dealing with highly complex retention issues and confers with superiors on unusual records retention or compliance matters.
- Responsible for communicating project status and issues to customers and leadership as they arise. May be responsible for taking direction from leadership and distributing information to team members, stakeholders, and leadership quickly and efficiently.
- Provide back-up support to the GeoXO Flight data management team; Configuration Managers, Requirements Managers, RMS Administrators
Requirements: - Understanding of the principles, concepts, and techniques in the field of managing Federal records and enterprise content management systems (ECM), through all phases of the paper and electronic records life cycle including creation, collection, maintenance, use, and disposition.
- Outstanding proactive customer service with strong problem-solving skills and the ability to anticipate customer needs by recognizing areas of opportunity and quickly providing solutions.
- Must have excellent oral, written, and interpersonal communication skills with the ability and confidence to work with executive level customers and leadership.
- Data management experience in a technical / engineering environment required.
- Experience with flight projects and procedures is preferred.
- Working knowledge of SharePoint document and data management highly preferred.
- Experience with RMS and data migration efforts is strongly desired.
- High-level proficiency in the Microsoft Office Suite.
- Ability to work independently and collaborate successfully with a project team including project management and technical leads.
- Ability to take direction from leadership, distribute functions across a cross-functional team, and keep track of structuring various tasks, employees, and policies.
- Ability to work on site during normal business hours.
- Strong organizational skills, attention to detail, and demonstrated analytical skills.
- Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC.
- Some travel may be required.
Education and Experience: - Requires a Bachelor's degree and a minimum of 5-7 years of experience.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
EEO Statement ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
