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Executive Assistant to President- Orange County, California

The Calendar Group • Irvine, CA, United States • 3d ago

Our client is seeking an Executive Assistant to the President/COO in a high-intensity, fast-paced environment. This role requires exceptional judgment, adaptability, and discretion. You'll manage a complex and constantly shifting workload- balancing executive support and office coordination. The ideal candidate thrives under pressure and brings a steady, proactive presence to a demanding executive office.
Key Responsibilities

Calendar & Travel Management - Own the President/COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).
AI-First Admin- Use AI tools to draft emails, generate research summaries, and automate recurring tasks.
Presentation-Ready Deliverables - Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions.
Communication & Follow-Through - Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.
Office Coordination - Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics.
Cross-Team Support - Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).
Personal Assistance - Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics

Qualifications:

2+ years of C-level executive support in a fast-paced, high-discretion environment
Must be local to Orange County
Must have AI experience.
Highly organized, proactive, and unflappable under pressure
Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint.

Schedule: Onsite Monday through Friday: 8 am to 6pm ,with flexibility. Must be willing to work extended hours during peak periods (launches, board prep, etc.)
Compensation: $90,000 to $120,000 DOE

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