Seattle Colleges District Office is looking to hire a
Senior Executive Assistant in Advancement. Salary Range for this position is $79,467 - $109,739 (depending on experience).
Opportunity is open until filled, first review of materials will begin
October 6 th , 2025. Position Summary The Senior Executive Assistant provides executive level administrative support services to the Vice Chancellor for Advancement and the Seattle Colleges Foundation's Board of Directors. This includes managerial direction of staff and external volunteers to support the Vice Chancellor and Foundation Board in conducting 501c3 nonprofit responsibilities and securing private support to advance the mission of the Seattle Colleges.
This role functions within the dynamic environment of the Advancement Office and Seattle Colleges Foundation and proactively anticipates needs and responds in a timely and flexible way in managing competing priorities to consistently meet deadlines. The nature, diversity, and scope of responsibility of this role requires an elevated level of initiative and judgment, as well as discretion in handling confidential information.
This position is full-time, working 40 hours per week, Monday through Friday, primarily
8:00 a.m. to 5:00 p.m.
This position works a hybrid schedule of both remote and on-site work.
About Us We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
- Competitive Pay Rates
- Promotional Opportunities
- Great Medical, Dental, and Retirement plans
- Paid Sick and Vacation Leave
- Transportation benefits
- Tuition Waivers
- PEBB Wellness Plan
- Washington State Employee Assistance Programs (EAP)
Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.
Application Procedures: - Attached current Resume
- Attached cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online
Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What you will be working on: Vice Chancellor Support - Serve as a confidential assistant to the Vice Chancellor and Board of Directors
- Develop and coordinate communications on behalf of the Vice Chancellor
- Support the Vice Chancellor's leadership through managerial direction to staff and volunteers that advances strategy, plans, initiatives, and projects
- Partner with the Vice Chancellor in the budget process, helping coordinate budget creation, revision in conjunction with the Executive Director of Finance & Administration
- Maintain the Vice Chancellor's discretionary budget and manage spending.
- Proactively manage the Vice Chancellor's calendar; schedule and resolve competing priorities and conflicts
- Troubleshoot and resolve concerns and/or complaints on behalf of the Vice Chancellor.
- Support the Vice Chancellor's projects and donor portfolio through research, database updates, and task management
- Support and coordinate recruitment and orientation for new trustees
- Partner with the Vice Chancellor to provide documentation and tracking for the Foundation annual financial audit.
- Partner with the Vice Chancellor in the budget process, helping coordinate budget creation and revision in conjunction with the Executive Director of Finance & Administration
- Coordinate meetings (including virtual, hybrid and in-person) with staff and external stakeholders.
- Organize and attend meetings led by the Vice Chancellor; take notes, track and execute follow-up tasks
- Maintain contact lists and individual contact records
- Develop and coordinate communications on behalf of the Vice Chancellor
- Function as a liaison between the Vice Chancellor, Advancement Office, the Seattle Colleges internal community, and public.
- Maintain memberships
- Exercise sound judgment in responding verbally and/or in writing to requests regarding Foundation policies, guidelines, and procedures; triage inquiries sent to Advancement Office e-mail accounts and voicemail boxes.
Foundation Board of Directors - Serves as the primary liaison to the Foundations Board of Directors, consisting of up to 25 board members
- Manage Foundation Board and committee calendar
- Schedule board and committee meetings and events, manage logistics, and prepare and distribute meeting packets and/or other materials as needed
- Take and/or manage minutes for Foundation Board and Committee meetings based on board policy
- Administer the Foundation's cloud-based platform BoardEffect containing corporate and board documents, meeting materials, organizational documents, and other resources
- Develop and maintain board rosters and volunteer group membership lists
- Organize and maintain key organizational documents for information and compliance purposes
- Serve as the primary liaison between the Foundation and any volunteer committee or groups (e.g., advisory group, campaign committee).
Organizational Culture and Commitment to Access, Community, and Opportunity - Possess an elevated level of cultural competency and commitment to work with a diverse group of students, colleagues, and community members
- Actively contribute to the work of the Colleges Access, Community, and Opportunity goals
Other support - Monitor budgets and expenditures.
- Provide support for special events
- As assigned, train and supervise employees and volunteers.
- Serve on assigned committees and represent the Advancement Office
This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
- Bachelor's degree OR any combination of relevant education, training, and experience that indicate successful performance of the essential elements of the position.
- 5 or more years of progressively responsible experience in administrative support, bookkeeping, accounting, or general administrative positions.
- Strong proficiency with Microsoft Office Suite.
- Demonstrated ability to take initiative and proactively add value to a team.
- Proven experience working with technology and ability to adapt to new systems.
- Superior verbal and written communication skills.
- Demonstrated ability to manage multiple tasks, set priorities, and coordinate activities with complex components with minimal supervision.
- Verifiable ability to exercise a high degree of independent judgment when working in sensitive and highly confidential environments.
- Demonstrated successful experience collaborating with people from diverse communities.
Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .
OFFICE SETTING: Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
- Ability to operate office equipment, receive and interpret data, and prepare various materials
- Ability to exchange information with supervisor, lead, co-workers, and students
- Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
- Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings
Notice of Non-Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying."
Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures.
Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
