Colgate University
Accounting Assistant
Requisition Number: 2025S076Posting
Full Time/Part Time: Full Time
Division: $ATSDiv
Department: Accounting & Control
Wage/Salary Range: $20.00- $22.00 / hour
Department Statement:
Accountabilities:
Accounts Payable:
- Reviewing and entering accounts payable invoices, including those related to
purchase orders and student reimbursements. Ensures accuracy and timely
payment of same.
- Corresponds with campus partners and vendors for missing invoices related to
purchase orders and monthly billing cycles in addition to providing timely, accurate
and courteous information to vendor questions.
- Offers support and answers for a variety of financial questions fielded to the
accounting office by monitoring the general office email and phone.
- Returns transactions that do not meet appropriate requirements with necessary
explanations in a collegial manner.
- Processes weekly check run and preparation of required documentation.
- Monthly reconciliation of abandoned property.
General Office:
- Serves as initial point of contact for customer service support for in-office visitors.
- Office supply replenishment.
- Other general administrative job-related duties as assigned.
Professional Experience/Qualifications
- Relevant experience with accounts payable, payment cycles, and correspondence with third-parties.
- Requires strong verbal and written communication skills.
- Strong customer service experience and the ability to professionally interact and serve as a resource, prioritize, and coordinate requests with a diverse group of stakeholders.
- Requires exceptional attention to detail and maintaining accuracy while managing multiple deadlines.
- Excellent understanding and use of applications and third-party systems, including Excel and Gmail.
- Must have solid judgment and be capable of strong communication and problem solving.
- Must be able to manage sensitive information, maintaining the strictest confidentiality.
- Understanding of work flow processes and how each step impacts other steps, the end product, the department’s goals, and university goals.
Preferred Qualifications
- Three or more years of hands-on accounting experience.
- Three of more years of administrative experience.
- Previous experience in an academic setting desired.
Education
An Associate’s degree in Accounting, Bookkeeping, Finance or similar field, or a combination of education and experience from which comparable skills are obtained is required.
Other Information
Work Schedule: Monday through Friday, business hours.
Job Open Date: 09/17/2025
Job Close Date: 10/18/2025
Open Until Filled Yes
Special Instructions Summary
To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/6615
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
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