Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
This is a full-time, exempt level position.
Position Summary:
ADM is seeking an Executive Assistant to support our Global President, Flavors and Colors. Are you the kind of person who plans for every possible scenario? Can you pivot your strategy at the drop of a hat? Are you an experienced, savvy Executive Assistant who is quick on their feet and can work with an executive to create a seamless working environment? Even in a dynamic and challenging environment, do you possess the perfect balance of confidence and calmness? If you have answered yes to each of these questions, then keep reading!
You may be a fit for this role if...
You love to create an organizational "system" for your executive and would enjoy helping keep a team moving forward on projects and initiatives. You are good at dot connecting across an organization, anticipating people's needs, and helping a senior executive and their leadership team be as effective and efficient as possible. You have organizational savvy, can maintain confidentiality and are good navigating people and priorities.
The details:
This individual will be responsible for performing a variety of responsibilities, ranging from routine to complex, while maintaining a calm and confident persona. This individual will:
Ensure confidentiality on all matters
Proactively manage complex and often fluid calendars, taking initiative to resolve scheduling conflicts as necessary
Assemble and coordinate the preparation of documents, presentations, etc.
Prepare PowerPoint presentations to be used for internal and external uses
Manage and maintain administrative, reference and follow-up file systems
Coordinate global travel arrangements and handles expense reports
Coordinate and manage meetings and events, as required
Support leaders, at times, during non-standard working hours during travel or as company priorities dictate
Additional Qualifications/Responsibilities
Job Requirements:
We need a hands-on problem solver that is resourceful and proactive, with a continuous improvement mindset and a positive attitude. This will be evident by having:
A strong spirit of teamwork and cooperation and a proven ability to cultivate and maintain positive working relationships with people at all levels inside and outside of the organization
Maturity, professional demeanor and personal discretion to interact with business leaders and directors
Independent decision making and problem-solving skills with the ability to develop solutions in a logical and systematic way
Excellent communication skills emphasizing writing and speaking succinctly, clearly and effectively
Excellent listening, organizational and time management skills with an attention to detail and follow-up.
Demonstrated ability to work under pressure to meet deadlines
Demonstrated ability to exercise prudent judgment involving issues of a highly confidential and sensitive nature
Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
Commitment to continuous learning
Proficiency in the Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, and Excel) required
A Bachelor's degree is preferred, but not required, with a minimum of five years of executive assistant related experience or equivalent experience
ADM requires the successful completion of a background check.
Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.
If hired, employees will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
The pay range for this position is expected to be between:
$62,900.00 - $110,100.00
